Minutes,
Harbor College Academic Senate
Regular Meeting,
1:30, Thurs., September 16, 2004
Staff Dining Room
Officers present: Susan McMurray [presiding]; Brenda Guertin, Jim Stanbery [recording]; June Smith, Len Glover, Mark Wood
Senators present: Bruce Lemon [Behavioral Sciences]; Kate Campbell, Pamela Watkins [Communications]; Wendy Hollis [Health Sciences]; Kathleen Keller [Math/ Physical Sciences]; Nabeel Barakat [Phys Ed]; Joyce Parker [Science/ FCS]; Brad Young [Social Sciences]; Elizabeth Colocho, Linda Ruiz [Counseling]
Members excused:
Members absent: Adell Shay [Business]; Susanne Aultz [Humanities]; Arlene Smith [Health Sciences]; Lauren McKenzie [Math/ Physical Sciences]; Tissa Munasinghe [Science/ FCS]; Jonathan Lee [Library]
Guests: Carmen Carrillo, Kristin Garcia, Beverly Shue, Steve Stimler, Thomas-Spiegel, Debbie Tull
OPENING PROCEDURES
Approval of Agenda
Unanimous consent to approve the agenda with the adjustments shown below.
Approval of Minutes
Unanimous consent to approve the minutes of the August 25 special meeting, with the correction of two typographical errors.
Treasurer’s Report
Mr. Glover reported that the balance was $1644. Unanimous consent to pay our $100 annual DAS fee.
Administrative Report
Ms. McMurray proposed that, in order to increase communication among constituencies, a representative of administration make a few remarks and respond to questions at the start of every Senate meeting, with that assignment rotating among administrators as they determine. Dr. Spink appeared today, and briefed the Senate on the budget picture along with her proposal to transfer $10,000 from contingency funds to provide stipends for instructor student learning projects. Ms. Hollis proposed funding the stipends from staff development funds. Ms. McMur-ray felt the funding should go primarily to learning programs previously cut. Ms. Shue suggested two summer sessions rather than an intersession.
ASO Activities
Ms. McMurray introduced the new ASO president, Kristin Garcia, who drew the Senate’s attention to the new campus calendar of events prepared by the ASO which she’d distributed. She also alerted us to conflicts between shared governance committee and ASO Senate meeting times. Ms. McMurray introduced Steve Stimler, the ASO flex/staff development student worker.
CONSENT ITEMS
Faculty-Staff Pot Luck
On behalf of the Campus Events Committee, Ms. Carrillo explained the Faculty-Staff Pot Luck scheduled for October 24, noon to 3 p.m. MSU (Smith/Hollis) that the Senate vote $100 for the event and request that the campus Guild chapter match the contribution.
CalWorks Sign-Off
Unanimous consent to authorize Ms. McMurray to study the CalWorks report presented to her for immediate sign-off, and if she finds it acceptable, to sign it on the Senate’s behalf, on the understanding that the party presenting it to her this way attend the next Senate meeting to discuss the process.
ITEMS/MOTIONS NOTICED FOR ACTION SEPTEMBER 16
Accreditation Team Report Writer
MSC (Wood/Young; 15, 0, 1) that Mr. Stanbery be designated the accreditation team report writer for the college.
Course Repeatability
Mr. Lemon motivated his motion and accepted two minor amendments. MSU (Lemon/Smith) that the Los Angeles Harbor College Academic Senate designate division chairs to act on its behalf in the approval/ disapproval of student petitions to repeat a class for the second time in order to remove a substandard grade.
ITEMS/MOTIONS NOTICED FOR ACTION OCTOBER 1
Scheduling of Minimum Qualifications Policy Vote
Minimum Qualifcations for Faculty and Administrators in California Commmunity Colleges
Procedural Motion Not Requiring Advance Notice
Meeting Time
Unanimous consent to change the Senate’s meeting time to 1 p.m
COMMENTS ON DISTRIBUTED REPORTS/NOTICES/COMMITTEE
MINUTES
DAS
Ms. McMurray pointed out that the Senate requires a new representative on the E-PAC Committee. A campus-wide notice will be circulated solicitating volunteers.
Academic Planning and Policies
Ms. Smith announced that the committee’s new meeting time will be the second and fourth Thursdays of the month at 1 p.m. She reminded the Senate of the committee’s current agenda and requested further input.
FHPC
Ms. Guertin reported that the committee did meet last week and adopted its fall schedule. The routine changes in the manual which were pending have not been approved due to a request on the part of administration for a further adjustment. Mr. Barakat pointed out that Mr. Guertin had been elected to another term as chair. Ms. McMurray wondered whether we should return to our prior practice of recommending a given number of positions before prioritizing requests.
Professional Concerns
After several personal announcements had been made, Ms. Parker confirmed that she had forwarded her list of committee members to Mr. Wood.
Flex
Mr. Wood reported briefly on behalf of Ms. Carrillo.
Accreditation
Mr. Wood briefly summarized the written report he had distributed. MSU (Wood/Young) to charge the Program Review Committee to develop a proposed program review mission statement incorporating student learning outcomes along with a college-wide assesment plan.
MSU (Wood/Young) to authorize the Accreditation Steering Committee to expand its membership to include the Curriculum Chair; Job Placement Director; Director, Student Learning Center; Special Programs and Services Coordinator; Director, Information Technology.
Program Review
Ms. Thomas-Spiegel oriented the Senate to the summary materials on program review which the committee is proposing for adoption.
Academic Affairs
Mr. Barakat summarized the results of yesterday’s committee meeting. There was considerable emphasis on the need to clarify and expedite the program review process. Several speakers stressed FHPC use of existing unit plans in prioritizing position requests.
Student Services
Ms. Tull reported that five students attended yesterday’s committee meeting and summarized the results of the meeting. She has been reelected co-chair. The committee is reviewing the cluster’s unit plans.
Facilities
Mr. Young announced the committee’s new meeting time and summarized the major concerns with which the committee is dealing.
Staffing and Staff Development
Mr. Wood referred the Senate to the written reports he’d distributed.
President’s Report
Ms. McMurray announced an open meeting on VTEA and requested an open forum relating to the campus climate survey on the model of the Student Services “hot topics” forums. The DAS Summit is September 24; the theme is “Shared Governance or the Lack Thereof”; all are welcome
to attend.
ADJOURNMENT
NEXT MEETING:
Drum Barracks Garrison Board of Directors
10:00 AM, Saturday, October 11, 2003
Don McDowell Library