ACADEMIC AFFAIRS STANDING COMMITTEE OF THE CPC

MINUTES

FOR THE MEETING OF

September 15, 2004

2:30 P.M.

President’s Conference Room

Attending:      

Administration – Nancy Carson, Bobby McNeel, Luis Rosas (co-chair), Ann Tomlinson

Faculty – Nabeel Barakat (co-chair), Carmen Carrillo, Joy Fisher, Wendy Hollis, Bruce Lemon, Lauren McKenzie,  Susan McMurray, Evelyn Portis, Stanley Sandell, Jim Stanbery, Pamela Watkins, Mark Wood, Bradley Young

Classified – Traci Liley

Absent: Administration - Charlie Bossler, Bob Richards

Classified –Hovsep Kotelyan

Classified Manager - Carla Mussa-Muldoon

Students – Phillip Horsley, Kalani Mailo, Anthony Rodriguez, Arsenio Navarro-Rodriguez

Luis Rosas chaired the meeting.

I.          MINUTES

Minutes of the May 19, 2004 and August 18, 2004 meetings were accepted as presented M/S/A, Hollis/Wood/Accepted.

II.                PROGRAM REVIEW UPDATE

Helpful news:  the Grant Allocation Committee report contained summary pages on program review.  Some areas have completed their information very thoroughly while others still need a lot more work.  Dr. Tomlinson will call upon those with incomplete documents to meet for the purpose of finishing up.

Dr. Tomlinson has identified eight components to be completed for a quick summary which could be used for the annual review.  This short form lends itself to the annual cycle as well as a health indicator.  A two by two model measuring effectiveness and efficiency with quantitative and qualitative measures, including mission, objectives and student learning outcomes would be the ideal.  A handout of the Program Review Summary worksheets was distributed.  The Program Mission can be taken directly from the College mission statement.  Program Objectives should be drawn from the basic discipline terms.  Skills, knowledge and attitudes could be included.  Under the factors influencing enrollment, details on combining, scheduling, and any special circumstances should be set out.  Program strengths and weaknesses should be specified, including the need for additional equipment, budget, faculty, etc.  Enrollment data can be drawn from the LAHC Planning Resource Guide.  A plan of action to strengthen the discipline should be included if indicated.

This year, during Opening Day activities, time was set aside to work on student learning outcomes.  Divisions were involved in this rather than program review; non-the-less, that work is still required.  Chairs are asked to complete the unit plan and program review forms by Wednesday, 10/20/04.  To assist in this work, Dr. Tomlinson will give back prior unit plans, which then will require only updates and changes.  If chairs wish, she will provide Friday workshops to accomplish the work ahead.  She intends to go before the Academic Senate, on Thursday, 10/7/04, to show them where the college is in terms of work progress.

Getting the unit plans and program reviews on the College web site is one of Dr. Tomlinson’s goals this year.  Jim Stanbery indicated that committee needs to prepare a list showing the schedule of the year’s meetings.  Nabeel Barakat and Luis Rosas will be responsible for this.

III.             ACCREDITATION UPDATE

The Accreditation Steering committee next meets on Thursday, 9/23/04, at 2:00 p.m., in Seahawk Center.  Meetings will be rotated to allow everyone a fair chance to attend.  At its last meeting the work was divided into four committees.

Nancy Carson, Paul Grady, Evelyn Portis, and Mark Wood attended a weekend.  AAHE/WASC conference, 9/10-9/12/04, on student learning outcomes to help them develop a plan for institutional assessment.  Five student learning outcomes objectives have been identified.  It has been decided that under the AA/AS disciplines, in the catalog, each of the learning objectives should be listed.

Members were reminded that unit plans tie directly to the catalog and program review.  Our program reviews should be completed by November.  Chairs are asked to keep this high on their priority list.

IV.              PLANNING ISSUES

For FHPC purposes, it was agreed that the information in George Prather’s Fall WSCH Trends and Staffing Patterns report of 12/15/03, be used across the board. 

V.                 ITEMS FROM THE FLOOR

There were no items from the floor.

VI.              ADJOURNMENT

This meeting of the AASCCPC adjourned at 3:35 p.m.  The next scheduled meetings are: Wednesday, October 20, November 17 and December 15.  All meetings will take place at 2:30 p.m., in the President’s Conference Room unless otherwise notified.