MINUTES
PLANNING ACTION COUNCIL
(PAC)
COLLEGE
PLANNING COUNCIL (CPC)
Thursday, October 16, 2003
2:40 p.m.
Members
Present:
Students: K. Garcia, A. Navarro-Rodrigues
Co-Chairs: S. McMurray
Resource Persons: G. Wood
Absent: Administration: J. Davis, L. Rosas, A. Tomlinson; Classified: L. De Silva, L. Payne;
Students: T. Bardwell, H. Betros, Y. Talavera; Co-Chair: N. Carson; Resource: B. Easley
Meeting called to order at 3:20 p.m. Quorum present. S. McMurray apologized for the late start. Academic Senate addressed some major revisions during its agenda. There was discussion of alternate meeting days/times for CPC. It was decided to refer the issue back to the constituencies for alternate meeting day/times. A request for a one-page summary of highlights from the committee meetings was noted.
APPROVAL OF AGENDA & MINUTES
The agenda was accepted as presented. The minutes for the October 2 meeting were accepted with changes.
The District Budget Committee has agreed to hire an independent consultant to look at the District allocation of funds model. Dr. Spink and W. Hollis are the designated representatives. The distribution model goes back to Prop 13 with equalization. Prior to Prop 13 the counties set the budgets. S. McMurray noted that an equalization was built into the original formula and it was anticipated that in time it would disappear. The committee appreciated the President moving the allocation proposal forward. The president would also like to review the FTES distribution model.
The
initial search for an IT director did not produce a hire. The classification for Network Administrator
is being looked at for 3 additional candidates. S. McMurray asked about the rumor for an ISA. President Spink noted that an ISA would help
to quickly fill the position, but with the Network Administrator
classification, those candidates will be pursued. The EOPS needs an Assistant Dean or ISA. The college has been unable to get the 50% reimbursement from the
district for C. Bossler’s involvement as union president, but with specific
duties being undone, the President will find out if the reimbursement is
possible. R. Oakes reminded the
committee that an ISA assignment needs a tenured faculty and/or announced
throughout the district for the interim position. D. Tull noted that categorical funding has specific
guidelines. S. McMurray stated the
importance of following hiring procedures.
· Participatory Governance Document - the document has been approved by Academic Senate and is on the President’s desk. After the president’s approval, program review is the next step.
· College Program Review – the President requested inclusion of a list of six sample questions (which did not meet the 72-hour agenda rule). The President expressed concern that divisions may only use the survey in program review. Discussion followed. Since the document is needed, M. Wood suggested the committee agree to the document and when A. Tomlinson is available, a survey will be added to the Program Review document.
CONSENSUS To accept the Program Review document in the current version and to add a student survey at a later date.
Those classes undergoing program review can begin and a survey will be added later. A sample survey will be sent to Academic Senate. Individual departments will decide how many students to survey. Discussion followed on how a random survey is accomplished.
· IT – G. Mendoza presented a spreadsheet of campus-wide computer facilities needs. The anti-virus auto scan has been inconvenient for some and will be reset to occur weekly on Mondays at noon. To allow for greater computer accessibility, the access window will be lengthened to Monday-Saturdays 5 a.m. to 11 p.m., Sunday 8 a.m. to 4 p.m. Arrangements can be made for other times.
100 of the 380 employee computers on campus need upgrades for a total of about $10,000. Warranties are expiring and spare parts are needed. The budgets in Prop A are for new equipment, furniture, etc. and are not available for replacements or purchasing equipment piece meal. It was noted that needs within areas be prioritized at the cluster level. Prop A cannot be used for wireless. G. Mendoza noted there is an attempt to standardize computer models with specifics such as video memory, audio cards, configurations. L. Spink stated that minimum standards are in order but that areas cannot be told what computers to purchase. S. McMurray noted that academic needs ought to drive decisions.
STANDING COMMITTEE REPORTS
· Student Services Cluster – D. Tull. The committee is looking at program review and ways to adapt it for student services, and revisiting unit plans for current needs and priorities.
· Administrative Cluster – did not meet since last CPC meeting
· President’s Cluster – did not meet since last CPC meeting
· Academic Affairs – did not meet since last CPC meeting
OTHER COMMITTEE REPORTS
· Budget – L. McKenzie. A current version of the deficit was distributed.
· Facilities – B. Young. 2 buildings will participate in the fire drill on 11/12/03 – Science and General
Classrooms. There will be a 3-day operation table top meeting in January TBA.
· Staff Development – M. Wood. The agenda for the October 21 meeting was distributed. An ART ON campus committee is forming and the membership is open.
· Staffing – Next meeting is scheduled for October 21 in PCR. S. McMurray noted that the committee can work on student equity issues.
REPORTS FROM CONSTITUENCIES
· Administration – N. Malone. Funds are available for a convocation speaker in the spring. They are accepting suggestions for a speaker.
· Classified – G. Mendoza.
· Students – A. Navarro-Rodrigues. The clubs are meeting with an advisory committee. October 29 is Club Day. Volunteers for the dunk tank were requested. There’s an upcoming pool tournament with a $10 entry fee.
· Faculty – S. McMurray. An idea surfaced in Division Council to recognize achievements of faculty including published works, achievement of tenure, etc. It was agreed to set aside time on 11/20 between the Senate and CPC meetings to acknowledge achievements. E. Caldwell has brought back the Teaching Circle. Suggested to bring back the Pimmentel Award and celebrate what we do well. This could also be done at the convocation. Achievements could be incorporated into a video and used for team building.
ITEMS FROM THE FLOOR
·
Update on TV Studio - B. McNeel. Within 90 days, the digital equipment will
be installed and working. Multimedia
classes are teaching the skills needed to operate the studio. L. Spink suggested an open house when the
studio is operational.
Meeting adjourned 5:05 p.m.