MINUTES
Harbor College Planning Advisory Council
Regular Meeting
September 14, 2000
Administration Representatives:
Linda Spink, Luis Rosas, Leila Menzies, Rochelle Hudson, Nina Malone, George Ealer
Faculty Representatives:
Sally Fasteau, Jim Stanbery, Larry Heimgartner, Kate Campbell
Faculty AFT Representatives:
Rod Oakes, Wendy Hollis
Staff Representatives:
Amos Powell, Claudette Youins, Sholeh Khorooshi
Student Representatives:
Nicholas Webb, Philip Heath, Edward Milles, Andi Hawley, Michael Urbaltel, Ed Irwin, Jr.
Foundation: Cherryl Liddle
OPENING PROCEDURES
Call to Order – Dr. Spink
Approval of Agenda and Minutes - Items 4 and 5 were added to the agenda
1.
Who Moved My Cheese?
2. Strategic Planning Process Update - J. Stanbery and R. Hudson
3. Facilities Planning – Dr. Spink
4. Shared Governance Process – Dr. Spink
5. Meeting Schedule for PAC – Dr. Spink
I. WHO MOVED MY CHEESE?
All agreed they wanted a brown bag lunch discussion of Who Moved My Cheese?
It was agreed that L. Menzies would take minutes for the PAC planning meeting.
II. STRATEGIC PLANNING PROCESS UPDATE
J. Stanbery & R. Hudson handed out “PAC Planning Session.” They had developed these planning sessions in consultation with Burt Peachy. Burt Peachy is the consultant on strategic planning hired by LAHC. The handout (attachment 1) lists three Tuesday special PAC meeting dates on September 26, October 17 and November 7 from 1:30-4:30 p.m.
Burt Peachy is also working as a consultant with WASC to implement BALDRIDGE standards as well as with several other community college districts. Much discussion occurred regarding the dates and process for planning. Discussion began to focus on calling the special PAC Planning group the Strategic Planning Taskforce (SPT).
L. Spink noted that while SPT worked, their preliminary work would be distributed to the campus for additional feedback to their constituent groups. A taskforce, while created from our shared governance process, does not need to follow the Brown Act. This allows for more flexibility on short notice to assist the rapid planning we must do this year.
MOTION: L. Menzies moved to have PAC approve the creation of the Strategic Planning Taskforce with R. Hudson and J. Stanbery as the co-chairs and the committee to consist of the PAC plus the Division Chairs. Seconded by N. Malone. Consensus reached. Discussion: the other Tuesday dates are a problem for students and this will be addressed.
MOTION: N. Malone moved that PAC adopt the first Tuesday, September 26, 2000 date from 1:30-4:30 p.m. as the next Strategic Planning Taskforce meeting. Seconded by W. Hollis. Consensus reached.
III. FACILITIES PLANNING
Dr. Spink explained the September 13, 2000 letter attached to the agenda regarding facilities planning. The college has set-up three meetings on campus for this committee meeting. First meeting (September 13, 2000) discussed: a) new construction; b) modernization; c) other items.
Discussion ensued on how the priorities would be developed. It was agreed that the constituents would review the draft priorities and come back for discussion at the next meeting. Dr. Spink explained that the special facilities planning meetings and the development of the project should be reviewed in terms of how the finalized project would look to both internal and external communities.
We have two other special facilities planning meetings with the campus community and Dr. Mary Lee, Vice Chancellor of Business Services and Andy Dunn, Director of Facilities. These planning sessions are Monday, September 25 1:00-2:00 p.m., PCR;
2) Thursday, October 19, 1:00-3:00 p.m., PCR. All recommendations for prioritization must be complete by November 9. The Chancellor’s cabinet meets November 9 to prioritize the District’s total projects. The Board hopes that enough funding can be raised so that every college would receive at least 3 to 4 of their top priorities in all three categories (New, Modernize, Other). Attachment 2 lists the ideas brain stormed in the three categories at the September 13 meeting.
PAC recommended adding: 1) public safety building; 2) renovation of cafeteria the building.
IV. SHARED GOVERNANCE PROCESS
Send out to all constituencies a copy of PAC May 11, 2000 meeting minutes and resolution for shared governance. Discussion will follow in upcoming PAC meetings.
V. MEETING SCHEDULE FOR REGULAR PAC MEETINGS
1st & 3rd Thursdays, 2:00-4:00 p.m. September 21, October 5
LRC 125
Discussion followed. Consensus was reached that the President chair the meetings. In the event of her absence, Luis Rosas will chair the meeting. Secretary from Senior Staff.
REMINDER: First SPT is Tuesday, September 26, 1:30-4:30 LRC 125
REMINDER: Special Facilities Planning Monday, September 25, 1:00-2:00 p.m., PCR
Thursday, October 19, 1:00-3:00 p.m., PCR.
VI. MEETING ADJOURNED