DRAFT
MINUTES
PLANNING ACTION COUNCIL
(PAC)
Thursday, May 16, 2002
Members
Present:
AFT – W. Hollis, R.
Oakes, J. Stanbery
Classified: B. Sotelo, T. Sulyok
Co-Chairs: M. Wood
Resource Persons: G. Wood
Guests: B. Englert, S. Sandt, B. Young
Absent: Administration: N. Carson, L. Rosas; Co-chair: L. Spink; Classified: L. De Silva , K. Gentry,
G. Mendoza, L. Payne; Students: A. Bolis, P. Heath, P. Lovett, H. Nguyen, M. Ramos,
Resource: C. Liddle
Meeting called to order at 3:00 p.m. The minutes for May 2, 2002 were accepted as presented.
1. Budget Mark
Wood
Another
state budget revision is expected from the governor on May 21. It was noted that budgets such as staff
development need at least $1 in them or they may disappear completely. CalWORKS, under the present scenario has a
1:1 match. There are no funds in
T-TIP. Matriculation still has a 38%
budget cut. The COLA is projected at
1.66% adjusted to 2%. The college has a
$3.5 million deficit. No new programs
are anticipated under program 100. The
college is looking at categorical funding and grants to benefit the entire
college.
2. Covered Walkways
Bill Englert
The issue to repair or remove the covered walkways was discussed. A problem has developed on some of the underside area that have leaking roofs. This undercoating bubbles and flakes into the air and is then becoming a health hazard. If removed, there are other issues such as replacing the lighting in the walkways and relocating the phone lines that run on the top of the coverings. A hazardous demolition would have to be done. If the coverings are to remain and be repaired, there is also a haz-mat issue. The problem areas can be repaired and later painted with an undercoating. The roofs also need to be repaired. Leaks have caused further electrical problems. The college has $212,000 of state funds to reroof the walkways. When this funding was requested, there was a request for an architectural addition. Some of these funds were used to wrap the coverings in plastic. There is an additional $400,000 for roofs on the Tech I & II buildings. Both funds could be combined to reroof the covered walkways. The coverings do not exist in the 5-year master plan which means Prop A funds are earmarked to demolish the coverings. There was discussion of demolishing the coverings as individual buildings are remodeled and how to finish the areas where the coverings attached to the buildings. The state does have a haz-mat removal fund the college will apply for. The maximum request is $400,000 but there is some uncertainty with the current state budget deficit as to approving this expense.
Motion: R. Oakes moved to keep the covered walkways and repair them. S. Fasteau seconded. Consensus reached.
It was further noted that most of the buildings that connect to the covered walkways are not in the Prop A proposal. The committee thought the coverings may not necessarily be removed and be a cost savings for an already overspent budget.
3. Facility Environmental Committee
Brad Young
The major issue of parking has been under consideration by the committee with the following recommendations:
· Make the 12 spaces near the bungalows into 20-minute parking zones for visitors. This will allow the campus to be more student friendly during registration for community services classes.
· Add long-term faculty spots behind the Music Building (H Lot)
· Reduce number of spaces for sheriffs to 2 in H Lot. Make 5 visitor spaces.
· Create 40 minute visitor and faculty slots in B Lot.
· Eliminate metered parking along Figueroa Place to be more student friendly.
· Create 20 staff slots in Lot E.
· Possibly eliminate the parking near Technology for a fire lane.
Discussion Items:
1. Architecture and art would like to have a woodworking area. The issue of noise pollution has been discussed in the suggested areas of the snack shop near the GC classroom and the ASO storage area.
4. Q Builder
Dr. Tomlinson
Q-Builder will assist with planning through tracking and providing the necessary reports needed in accreditation. Dr. Tomlinson would like to get the software set up during the summer and have it on-line for the fall semester.
5. Sunshine Planning and Policy Manual Mark
Wood
The senate approved the Policy Procedure Manual that PAC will use for shared governance. PAC will vote on the manual at their next meeting. Minor changes in the lexicon and definition of ‘unit’ were noted. The flow chart illustrates how units and their needs are incorporated into the master plan. Students are on all PAC committees and the 3 sub-PAC committee and they are also considered a unit. N. Malone recommended that something be added about students on the flow chart. The timeline has not changed. A disaster evacuation plan will be presented at the next PAC meeting. It was suggested committees such as the Facilities Environmental Committee make presentations to PAC and PAC approve or deny their recommendations.
6. Administrative Services Needs According to
Unit Plans Dr. Tomlinson
The committee reviewed the unit plan for Administrative Services. It was noted the plans are initial ideas and would need to be presented to the appropriate committees. The committee suggested that object 1 be reworded to ‘work and assist in development of a budget . . .’ since the Budget Committee is involved in this. There is an error in the cost for an Assoc. VP. The unit plan for Facilities was reviewed. Equipment upgrades have been requested because they are concerned about the new SAP system and the ability to function when the system is operational. The committee suggested each position requested be prioritized.
7. Student Services Needs According to Unit
Plans
Joyce Ricci
Each area in student services developed their unit plan with up to 5 priorities. They also developed a mission statement that addresses the student services strategies in strategic planning. Based on the consensus of the committee, there are three major health and safety issues. 1. Life Skills Center ($81,000); 2. Athletic Trainer – state requirement ($22,000); 3. Defibrillator ($14,000).
Meeting adjourned 4:50 p.m.