COLLEGE PLANNING COUNCIL (CPC)

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

HOT TOPICS MEETING

Monday, May 7, 2007

1:30 pm

ASO Senate Room in Seahawk Center

 

Presiding:   N. Carson

 

Members Present:

Administration:  L. Rosas, A. Patterson, N. Malone, A. Tomlinson, B. Richards, B. McNeel

Faculty:            AFT:  L. McKenzie, R. Oakes

                        Senate:  M. Wood

Classified:  T. Sulyok, I. Clarke, L. DeSilva

Co-Chair:  J. Smith

Students:   A. Velasquez, P. Dragotto, P. Harris

 

Guests:  E. Portis, N. Tan, S. Fasteau, B. Englert, M. Yanez, T. Mariner, B. Young

 

Absent:  Administration: L. Spink; Faculty, AFT:  B. Guertin, N. Barakat; Senate:  J. Stanberry; Classified: T. Gonzalez, R. Nadler; Students:   N/A; Resource:  B. Easley.

 

Meeting was called to order at 1:35.

 

1.         Acceptance of Agenda:  (N. Carson)

            The Agenda was approved as submitted by consensus, with the addition of the changes previously sent out via e-mail.

 

2.         Acceptance of Minutes:  (N. Carson)

            The minutes for the CPC meeting on 4/23/07 were not available.

 

3.         Presentation of Addendum Minutes:  (N. Carson)

            Addendum Minutes for meetings of 3/19/07 and 4/9/07 were presented as informational; no acceptance necessary.

 

4.         Report from the President:  (L. Spink)

            There was no report from the President.

 

5.         Report from CPC Committees:

            5.1       Budget (L. McKenzie) (taken out of order)

                        L. McKenzie distribution and discussed Deficit Repayment Schedule, Budget Simulation, and the Op Plan for 2007-2008.   Major points included:

• Impact on future budget of prior year deficit repayments
• Impact of change in allocation procedures and SB361 on revenue
• Increasing FTES and thus revenue
• Recommendation of the committee to delay replacing certain personnel, reduce equipment expense, and decrease spending.  If spending continues at the same level, the budget will continue to run a deficit. 

            5.2       Facilities and Work Environment (B. Englert)

                        Discussion included Shelter-in-Place, and expectations of the staff in an emergency.  Shelter in Place means people should lock themselves in, if possible, and stay indoors; Lockdown means lock yourselves in.  In a Virginia Tech-type situation, Shelter in Place would also include sealing doors and windows with tape and remaining indoors.  A Shelter in Place drill is in preparation.  Methods of alerting the campus to emergencies were discussed, as well as the question of what is expected of staff and when, necessity of consistency of messages and instructions, and necessity of employees, especially administrative personnel, to wear their identifying badges.  B. Englert requested a meeting with administration to work out procedures.

            5.3       Staffing Committee: (M. Wood)

                        The Committee is meeting on Wednesday at 4 pm.  They will be discussing:

                                    1.         Academic Affairs Administrative Aid position

                                    2.         Instructional Assistant for Family Science

                                    3.         Custodian, B shirt

                                    4.         Two additional positions which don’t need approval

            5.4       Staff Development: (M. Wood)

                        The Committee is meeting tomorrow at 1 or 1:30.

             

6.         Program Review and Accreditation: (L. Rosas)

            6.1       Program Review:

                        Discussion points included evaluation of programs for cost, value and relationship to college mission statement and goals. 

                       

7.         College Priorities by Constituencies: (N. Carson)

            The priorities as presented at the last meeting were accepted by consensus.                  

 

8.         Update of College Strategic Plan statements: (N. Carson)

            Discussion included the need for the college’s plan and the district’s plan to be mutually reinforcing but not identical.  It was decided that the committee should review the first two goals and be ready to discuss them at the next meeting.

 

9.         Reports from Constituencies: 

            Classified:         no

            Faculty:            There will be a special Senate meeting to discuss Culinary Arts.            

            Administration:  N. Malone will not be co-chairing the CPC, as she will be taking N. Carson’s place as Teamster rep.   B. McNeel will be co-chairing CPC.

            Students:          N. Malone reported on the students’ recent lobbying trip to Sacramento, especially discussing the results of their meetings on the Textbook Pricing issue.  The presentation was well researched, well presented, and well received.  She also reported on the recent ASO elections:  Carlos Ramirez and his brother Daniel are the new President and Vice President.

 

10.       Items from the Floor and Announcements:

            10.1     College construction ombudsman -- Luis Rosas

                        Items included: The question of the electronic sign only being on at night was raised and discussed. The wiring being built into the NorthEast Academic and its inadequacies. 

            10.2     Items from the Floor:

• The baseball team going to the playoffs.
• Possibility of a CPC retreat, either before the start or at the end of the year.
• Student Services is ready to begin measurement of Student Learning Outcomes.

           

Next meeting will be 6/4/07.