COLLEGE PLANNING COUNCIL (CPC)

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

Monday, April 23, 2007

1:30 pm

ASO Senate Room in Seahawk Center

 

Presiding:   J. Smith

 

Members Present:

Administration:  L. Rosas, L. Spink, A. Patterson, N. Malone, A. Tomlinson, B. Richards

Faculty:            AFT:  L. McKenzie

                        Senate:  J. Stanberry, M. Wood, N. Barakat

Classified:  T. Sulyok, I. Clarke, L. DeSilva

Co-Chair:  N. Carson

Students:   P. Dragotto, P. Harris

 

Guests:  E. Portis, J. Parker, S. Fasteau, B. Englert, K. Blackburn

 

Absent:  Administration:  B. McNeel; Faculty, AFT:  B. Guertin, R. Oakes; Classified: T. Gonzalez; Students:   A. Aceves, S. McKnight, J. Hernandez, A. McConnon, C. Barton, W. Taylor, P. Sekona, C. Rodriguez,; Resource:  B. Easley.

 

Meeting was called to order at 1:35.

 

Kerry Keener was welcomed to the committee as sharing minute-taking duties with Mary Copeland.

 

1.         Acceptance of Agenda:  (N. Carson)

            The Agenda was approved as submitted by consensus, with the addition of the Budget Committee Report, Staffing Committee Report and the Work Force Committee Report to #4.

 

2.         Acceptance of Minutes:  (N. Carson)

            The minutes for the CPC meeting on 2/26/07 were accepted as presented with changes.

 

3.         Report from the President:  (L. Spink) (taken out of order)

            L. Spink apologized for being late; she was watching the erection of the light poles at the stadium.   Discussion included: 

• Construction update:  the M & O Building should be done in September; newly-passed Board regulations concerning solar energy; concerns about the Tech building construction blocking access to the NorthEast Academic construction site.  
• Dr. Spink’s election to the statewide CEO Board, and the necessary monthly trips to Sacramento for state Board meetings.  
• The Senate appeal of the list of hires.

 

4.         Report from CPC Committees:

            4.1       Budget (L. McKenzie)

                        The Budget Committee met last week to discuss the Grant Allocation Task Force recommendations for the college.  There are two choices:  maintain growth or continue growth.  A handout was provided and discussed.  The college has received a modest increase in income based on last PI report and the new allocation formula, which accounts for a 1.2 million dollar improvement.  The amounts of past and future deficit re-payments to the district and their impact on the future budget was discussed.  L. McKenzie stressed the need to be conservative and spend the additional income we’ve received carefully.  The budget committee proposes:

• not replacing retired faculty for one year, to hold the deficit down; 
• Finance student workers through financial aid rather than paying them out of program 100; 
• Try to keep the equipment money we have;      
• Find some alternative to the current 1.4 million dollar/year sheriff’s contract (ideally around 900,000);
• Increase productivity in how classes are conducted and how we spend money.

Discussion points included the impact of class size on income, and the various factors determining class size; the break-even point.

            4.2       Staffing (M. Wood)

                        Three positions were brought to the committee and were approved:

                        1.         Recommendation for Administrative Assistant in Academic Affairs (provisional).

                        2.         Recommendation for 1.0 position in Clerical Services (replacement for Rhonda).

                        3.         Recommendation for Senior Accountant in Business Office, 1/0 (replacement for Lucy).

 

5.         Program Review and Accreditation: (L. Rosas)

            5.1       Accreditation:

                        Program Review is meeting Thursday.  

                       

6.         College Priorities by Constituencies:

                        The Priorities tallysheet was presented.   Discussion included:

·                    the need for the College Prioritization process to comply with Accreditation Standards, specifically to consider the college mission statement and goals in the process of prioritization;

·                    the need for documentation of discussion in CPC and how to best satisfy that need;

·                    various methods used by Cluster groups and constituencies, and possible methods to be used by the CPC, in the prioritization process.

It was decided that M. Copeland will expand on the minutes of the two previous meetings to provide the process documentation; provided that documentation is satisfactory, the priorities will be reviewed or accepted at the next meeting.

 

7.         Update of College Strategic Plan statements:

                        It was moved and seconded to postpone this agenda item until the next meeting.

 

8.         Reports from Constituencies:  Classified, Faculty, Administrators, Students:

                        Administration:  the new administrative chair for CPC will be Nina Malone to replace N. Carson; the administrative reps to CPC will be the four VP’s and one dean of Academic Affairs.

 

9.         Items from the Floor and Announcements:

            9.1       College construction ombudsman -- Luis Rosas

                        Items included:  difficulty getting from L Street to rest of campus when the Music Building was closed; need for athletics area to be completely wheelchair accessible and secure; need for the Music Building to be carefully maintained while it’s being used as main pathway onto campus.

           

Meeting adjourned at 3:20.