MINUTES
COLLEGE
PLANNING COUNCIL (CPC)
Members
Present:
Students: E. Butrose, K. Garcia
Co-Chairs:
Resource Persons:
Absent: co-Chair: S. McMurray; Faculty: N. Barakat, B. Guertin, W. Hollis, D. Tull; Classified: T. Gonzales,
G. Mendoza, L. Payne, T. Sulyok; Students: A. Navarro-Rodrigues, Y. Talavera; Resource: B. Easley
Meeting called to order at 2:45 p.m. Quorum present.
APPROVAL OF AGENDA & MINUTES
The agenda was accepted as presented. The minutes for March 4 were accepted as presented. The minutes for March 18 were accepted with additional clarification to funding for the acting associate EOPS dean position.
CPC COMMITTEE REPORTS
· Budget – L. McKenzie/J Davis. A summary of forecasted year-end scenarios was distributed. The conservative scenario sees the college with a deficit of $491,000. The district anticipates $750,000. The difference may come from the district not yet having all the bills. Dr. Davis is confident our deficit will be the $400,000 amount. There is no word on the debt forgiveness. However, our budget next year is $21 million and not the $23.4 this year. All colleges except for East have received a 10% cut. The district is over FTES cap and there is a drive at the state level for reconfiguration of the allocation formula. A. Tomlinson noted that when compared to other colleges in the state, LAHC is under funded. N. Carson noted that the college may be penalized with the May revise, however the college has met the goals of the Grant Allocation Taskforce. N. Carson noted that the budget savings have come through Community Services paying for utilities; academic supplies and equipment expenses do not come from program 100; the number of retirees; additional funding from Nursing and B. McNeel’s area. 2005 budget will have a different set of numbers.
· Facilities/Work Environment – B. Young. A schedule for evacuation drills was distributed. The drills are highlighting what works and what doesn’t and have been going well. The alarm system only evacuates and does not issue an ‘all clear’. A bid for a panic alarm system that registers in the sheriff’s office has been requested. This would use the existing fire alarm system. The same type of firm alarm system will be installed in all new buildings. N. Carson requested a notice of a motion for:
1. An auxiliary alarm system for all buildings to be connected to the existing firm alarm system.
2. That the basic lock system be keyless.
Staffing – M. Wood. Clarification for funding of the 1.0 Acting Associate Dean of EOPS/CARE position was discussed. Funding is .5 from EOPS and .5 from pay back from District for Dr. Bossler’s union duties. There is no additional cost to program 100.
Staff Development/FLEX – M. Wood. Upcoming events: Fine Arts Courtyard Groundbreaking on June 3; Instructional Furniture Open House TBA. ASO stated they would support both events. There is an Events Committee on campus that will begin to function next year to organize campus events. N. Malone will coordinate with ASO. Employee Handbook: currently under review with anticipated distribution opening day next year. A. Tomlinson suggested the publication be on a CD.
REPORT FROM THE PRESIDENT Dr. Linda Spink
Dr. Spink and Peter Landsberger had been involved in producing a video and joined the committee meeting.
P. Landsberger made himself available to questions from the committee. He noted it was not appropriate for him to prejudge the decisions of the Grant Allocation Taskforce, but felt the college had met goals of the committee. He noted that all funds had not been distributed so that funds would not need to be taken back from colleges. L. McKenzie agreed that the college had accomplished all the GAT requests with the exception of reducing the number of certificated positions. Concerning the agreement by M. Drummond for salary of the VP of Student Services, P. Landsberger noted that he felt there was a disincentive for the college to change the current senior management structure and that the agreement did not articulate why the chancellor deviated from the DBC model and felt it might make LAHC vulnerable to criticism and possible future challenges. He would like to abide with existing policies so that LAHC is less vulnerable. P. Landsberger thought the policy began in 2005 at 100%. He expressed interest in a program that has run out of funding at LAHC that the district would like to fund in the interim on a one-time basis. P. Landsberger noted he had no word on a May revise and that there are efforts for equalization at the state level and in LA in particular because of our low funding base. He expressed some concern of recent governor appointments to the Board of Governors. The committee asked about the idea that students from UC to be given first priority at community colleges with fees waived. Mr. Landsberger did not feel this would occur. N. Carson noted that the college could not have a drop in the number of new students.
The issue of the sheriff’s contract was raised. One our LAHC junior security officers was transferred to West College without notification to the college. Staffing at West needed to be increased because of some incidents and because Dr. Spink, over past three years, felt LAHC was overstaffed. Captain Williams made the decision without contacting the campus. The budget will be adjusted. B. Young recounted an incident where the campus was left with a security guard as the watch commander while uniformed police attended training sessions. Wilkie and Carlos are the deputy/sergeants on day and afternoon schedules. P. Landsberger noted that the policy agreed to needs to be maintained. He did note that there is a culture difference between the police and education environments that needs to be bridged. L. Rosas suggested that LAHC provide some of its security with those going through the security training at the college. P. Landsberger said that would not be acceptable. A. Patterson requested that any new contract address the relation with the campus disciplinarian. N. Carson noted the helpfulness of the sheriff’s office.
·
Planning Retreat – May 7, in Seahawk Center
(8:30-4:00 p.m.). The strategic plan
will be revisited. There will be
opportunities to change/add to goals and strategies. The college has an accreditation visit in
2006 using the new standards and themes which focus on learning outcomes. N. Carson asked that committee members give
some thought to the goals/strategies prior to the May 7 retreat.
· Prop A/AA Update – the NE Academic building is over budget. On 4/19 afternoon both the Student Services and NE Academic buildings will be reviewed to save money and bring the buildings within budget. The price of steel has increased. The Technology building is on target. The college currently has 300,000 sq. ft. and with new construction will have 400,000 sq. ft.
· Program Review Update – A. Tomlinson after traveling to Ventura College, noted that they have moved to a shorter program review model that is done yearly. They feel it has improved their programs. She expressed to P. Landsberger that at LAHC, money is the driving force and the budget cuts have impacted the college. She misses the dialog with students and their experiences and accomplishments.
· Tri-Chairs: A list is being finalized for the tri-chairs. It was learned from the self-study at West that the accreditation committee is not necessarily looking for compliance with AB1725, but at efficiency, effectiveness and innovation. The new process accesses learning of students at LAHC. The first paragraph of each guideline is to be a narrative by theme. N. Carson noted that Accreditation will be on subsequent CPC agendas. She is familiar with grid formats which looks at programs as a whole picture. L. Spink noted she heard that course outlines in the divisions maybe out of date and that they need to be updated. L. Rosas noted that he has been reminding division chairs of this need.
STANDING COMMITTEE REPORTS
· Student Services Cluster – A. Patterson. Minutes from the 4/14 meeting were distributed. Items covered: Program Review – the committee is reconfiguring the program review model from Trade Tech and will present it to CPC at an upcoming meeting; An all day student services retreat on 6/10 to cover program review and begin a dialog on accreditation; Employee ID Card – An employee ID card is needed similar to that for students. CPC preferred the vertical orientation and requested some type of dating with possibly a sticker to indicate the card is current. Suggested wording at the base of the card - Faculty, Employee. Community Services has offered to cover this expense. M. Wood recommended that the ID card not be incorporated with the keyless card for entry into buildings.
· Administrative Cluster –J. Davis. The committee is also using the model from Trade Tech and adapting it to the needs in the business office and bookstore.
· President’s Cluster - no report. Cluster does not exist.
· Academic Affairs Cluster – L. Rosas. The divisions are working on program review. A learning outcomes session with lunch is scheduled for May followed with a similar arrangement for assessment.
CONSTITUENCY REPORTS
· Administration – N. Carson.
· Classified – no report
· Students – Events: April 14 Native American speaker and club day. April 15 Alcohol awareness and candidate debates for the upcoming election. Pizza was available to those completing the alcohol form. April 21 is Denim Day in support of ‘no sexual assault is acceptable’. Self defense instruction will be available. Upcoming: Blood drive and poetry day, 4/20 lobbyist visit, 5/3 trip to Sacramento, 5/13 Honors Reception, 5/19 Scholarship Reception, 6/8 Graduation. ASO will be selling tickets for Mr/Mrs. San Pedro in conjunction with the Lion’s Club. 50% of the proceeds go to the college.
· Faculty – No report.
Meeting adjourned 4:35 p.m.