COLLEGE PLANNING COUNCIL (CPC)

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

HOT TOPICS MEETING

Monday, April 9, 2007

1:30 pm

ASO Senate Room in Seahawk Center

 

Members Present:

Administration:  L. Rosas, L. Spink, A. Patterson, N. Malone, A. Tomlinson, B. McNeel, B. Richards

Faculty:            AFT:  L. McKenzie

                        Senate:  J. Stanberry, M. Wood (arrived late)

Classified:  T. Sulyok, I. Clarke, L. Payne

Co-Chairs:  N. Carson

Students:   P. Harris, D. Brooks, A. Velasquez

 

Guests:  E. Portis, J. Parker, S. Fasteau, B. Young, K. Blackburn, H. Witt

 

Absent:  Faculty, AFT:  B. Guertin, R. Oakes; Senate:  N. Barakat; Classified: L. DeSilva, T. Gonzalez; Co-chair:  J. Smith;  Students:   A. Aceves, S. McKnight, J. Hernandez, A. McConnon, C. Barton, W. Taylor, P. Sekona, C. Rodriguez,; Resource:  B. Easley.

 

Meeting was called to order at 1:35.

 

N. Carson announced that she will co-chair the May and June CPC meetings; then it will be up to another administrator's representative.

 

1.         Acceptance of Agenda:  (N. Carson)

            The Agenda was approved as submitted by consensus.

 

2.         Acceptance of Minutes:  (N. Carson)

            The minutes for the CPC meeting on 2/26/07 were accepted as presented.

 

3.         Report from the President:  (L. Spink) (taken out of order)

            I. Clarke discussed the IT requirements for the NE Academic Building; L. Spink requested he be at the Core meeting on 4/10 to discuss the situation.  The framework of the NE Academic Building is well along and the M & O Building is 60% done.  The Board of Trustees meeting this Wednesday begins at 9 am to allow candidates for the open Board position to be interviewed.  The Allocation Grant Task Force will wait until we have a plan to cut costs before they respond to our request for deficit forgiveness.   

 

4.         Report from CPC Committees:

            4.1       Budget (A. Tomlinson)

                        A. Tomlinson distributed and discussed the March books/budget handout; the books for March have been closed.  The deficit has been decreased by 1.7 million because of SB361 to 1.3 million, which include 700,000 payback to the district for past years’ deficits.           The next Budget Committee meeting is 4/16 at 2 PM.  N. Carson commented that spring FTES at 2978 is ahead of last year at this time.   J. Stanbery commended A.Tomlinson’s office for the excellence of the report.

            4.2       Facilities/Work Environment (B. Young)

                        There will be one date for both Building Inspections and Evacuation Drills, to decrease disruption of classes.   The next scheduled meeting time was changed to avoid scheduling conflicts. 

            4.3       Staffing (N. Carson)

                        The noticed motion to hire the replacement counseling secretary (discussed and put on this Agenda at the last meeting) carried with no opposition.

            4.4, 4.5  Staff Development, Flex:         No report.

 

5.         Program Review and Accreditation: (L. Rosas)

            5.1       Accreditation:

                        No report due to Spring Break; M. Wood and L. Rosas are proceeding with Program Review.

            5.2       Enrollment Management: (A. Patterson)

                        The Enrollment Management Committee had a good meeting, defining expectations and setting goals.  The Committee is planning a Welcome Event the week before Fall term starts.  This Friday (4/13) is a workshop on LaGuardia Community College, being held at Trade Tech.  LaGuardia has a very well-regarded program. 

                       

6.         Cluster Committee Reports:

            6.1       Academic Affairs Cluster:

                        Priorities:

                        1.         Hire replacement Scheduler/Administrative Assistant (upgrade Senior Secretary to Administrative Aide; maintain currently approved staffing levels of classified and administrative positions).

                        2.         Keep Tutoring program healthy (hire, train and support tutors and tutoring activities).

                        3.         Hire faculty per FHPC list (four positions approved by president).

                       

            6.2       Administrative Affairs Cluster:

                        Priorities:

                        1.         Hire replacement Senior Accountant in Business Office.

                        2.         Provide a safe, well-lit campus.  Replace and/or upgrade campus exterior lighting and controls.

                        3.         Replace and/or upgrade campus-wide pone system and equipment.

                        4.         Wireless network for Seahawk Center, PCR and Library.

                        5.         Communications (upgrade computer equipment for Personnel and Payroll).

                        6.         Update computer equipment in reprographics to keep current with online printing.

                        Discussion included removing #1 from list as having already been approved; the cost of upgrading the phone system, the necessity of training personnel in operation and maintenance of the phone system, and other possible options for the phone system;

            6.3       President’s Cluster:

                        Priorities:

                        1.         Increase advertising/marketing budget to $50,000 per year.

                        2.         Hire Full-time Technician for TV Studio

                        3.         Hire Economic and Workforce Development person (title TBD).

                        Discussion included removal of Webmaster from list (no longer needed due to District re-design of websites and ability to load content locally) and the possibility of re-assessing this need after the re-designed website is up; Economic and Workforce Development person as self-supporting position; difficulty running TV Studio with minimal part-time staff.

 

            6.4       Student Services:

                        Priorities:

                        1.         Hire replacement counseling secretary

                        2.         Hire Transfer Center Director (faculty position)

                        3.         Institutionalize .6 Life Skills Center Director

                        4.         Increase student retention; expand on program to accomplish that (First Year Experience, Summer Bridge Program, College Survival Skills PD course)

                        Discussion included removal of #1 from priorities (has already been approved), the need to demonstrate effectiveness of PD classes in terms of student retention and the possible mandating of PD classes for new students and how that mandate would need to be flexible.

 

            After the Cluster Priorities were presented, there was considerable passionate discussion.  Major discussion points included:

                       

            It was decided that L. McKenzie would put together a grid of the top three priorities from each cluster, including the items already approved, for presentation to the constituencies and voting.  Ranking should be sent to N. Carson by 4/19, for presentation at the Hot Topics meeting on 4/23.  N. Carson would distribute the CPC Governing Manual.  The CPC membership will be revised.

 

7.         Update of College Strategic Planning Statements were postponed to next meeting (4/23)

 

8.         Report from Constituencies were postponed to next meeting (4/23).

 

9.         Items from the Floor and Announcements were postponed to next meeting (4/23)

 

10.       Next Meeting:

            N. Carson reminded everyone to come prepared to discuss the current College Goals and SLO’s; the attachments will be sent out again.

 

Meeting adjourned at 3:35.