Student Services Cluster

STUDENT SERVICES CLUSTER COMMITTEE

December 10, 2008

2:00 p.m.

Global Classroom

Members Present:

Absent: Administration: D. Ching; Faculty: M. Locascio, Y. Pueblos; Students: D. Carrasco, A. Collins, C. Cuellar, C. Nava, N. Plascencia

Meeting called to order at 2:10 p.m.

The agenda was accepted as presented.

Minutes from the November 13 meeting were accepted as presented.

Budget – A month ago the college submitted a report to reduce expenditures by 10%, but with the continuing financial crisis, it appears the college will be reporting how they can cut another $1 million. Items being looked at include a freeze of temporary positions; hourly, sub, sub/relief assignments; hourly counseling funded by program 100, travel, and all purchases. On the academic side, sections have been cut from the winter intersession, and there have been discussions to have only one summer session beginning in July 2009. S. Millman indicated this would create a problem for students receiving financial aid since in order to receive financial aid they need a class in June to receive aid for the summer. Sheila will look into a class that starts in June. K. Blackburn noted there is only one 7-week summer session beginning in July. Classes for the next schedule are already in the first round of scheduling for the division chairs. A. Patterson will bring the subject up in Senior Staff. Sheila will talk with other financial aid areas next Monday t a District meeting.

A. Tomlinson is preparing a report to further reduce our expenditures by $1 million. SFP and categorical funds will be reviewed along with other considerations including furloughs, March 15 letters, etc.

Payroll was recently audited and the college was cited on a number of items including timesheets not dated with approval signature, approval prior to end of week reported, unclassified working more than 6 hours without a meal break, absence requests not dated with approval. No Absence Certification Request for absence, ‘late submission of Absence Certification Requests, overtime not pre-approved, or worked prior to approval by a supervisor, conflict of OT with work schedule, etc. Abbie has requested a list of those citations for Student Services.

Registration was the topic of a recent meeting with reps from Academic Affairs and other Student Services areas affect by registration. The need for signs in the parking lots and buildings noting new locations was advised. The new locations could also be a flash message on the website. Faculty could lead students from old locations to the new locations. In January, there will be tables distributing maps, changes in location. E-mail blasts and SARS class will advise students along with information at the Information Desk. Operations in the old buildings will not be turned off until they are operational in the new facilities. Assessment will schedule weekly tests. Cadets will direct traffic.

The African-American Male Retention meeting yesterday highlighted mentoring, PD courses, motivational speakers, summer programs, paid internships, tours of black colleges, etc. A recent UMOJA conference offered a resource of ideas and will be used for ideas for a program at Harbor. Basic Skills funding may be available. UMOJA means togetherness.

Dr. Tull noted the amount of recent discipline cases with students with emotional disabilities. There have been questions as to how long a student may attend LAHC, and how best to serve students and help them transition from LAHC. This affects a small percentage of students and the college is open access and available to serve all in the community.

Construction:

· The athletic building is going up quickly.

· The Child Development Center will be ready next fall or the end of summer.

· Parking Structure – Proposition J will fund a parking structure with bids going out soon.

· It was noted that the signage on campus needs to be improved.

· N. Malone asked about the softball computer.

There was a tour of the new SS building yesterday and a meeting on 12/16 will advise as to whether we are moving end of December. It was noted that the file cabinets can be moved intact and that boxes other than the Bekins boxes can be used. Committee members requested additional tours.

A retreat is planned for January 16 at the Mary & Joseph Center to focus on planning, and the next round for program review.

SPS is currently scanning documents for archive.

Next meeting: January 14, 2:00 p.m., Global Classroom.