STUDENT SERVICES SUB-COMMITTEE OF CPC

December 5, 2007

2:00 p.m.

President’s Conference Room

Members Present:

Co-Chair	Administration (2)	Classified Staff (4)	Students (4)	Faculty (4)	Guest(s)
A. Patterson	K. Blackburn	R. Barker	C. Dare	N. Barakat	J. Fisher
D. Tull	B. Richards	T. Mariner	M. Preston	B. Guertin	N. Malone
		S. Millman		Y. Pueblos	J. Smith
				S. Steele	M. Yanez

Absent: Administration: D. Ching; Classified: C. Clark, T. Gonzalez, M. Murillo

 

Meeting called to order at 2:05 p.m.

Two items were added to the agenda (Approval of Minutes, ADA Transitional Plan) and then were accepted.

The minutes of October 10, 2007 were accepted as presented.

The entire campus is working on the ADA questionnaire. SPS has created in depth responses to the questionnaire that will be sent to all Student Services managers so that they can contrast their responses with the SPS questionnaire. It is anticipated that the individual responses will be folded together. D. Tull will be available on 12/10 in the morning to answer questions. It’s important to be honest in responses to later create a plan to remedy the situation.

Budget – the deficit stands at about $3.9 million. The chancellor is meeting with the college presidents as there is concern there may be some take backs in January ’08 because of the state budget condition. Each campus is being asked to submit plans to reduce expenditures and develop revenue streams. The district has asked the college to create a scenario with a $1.5 million maximum deficit.

Construction – The NE Academic and SS buildings are scheduled to open July or August ’08. The Tech building should be completed in May or June. Faculty housed in the old tech building will need to move during the winter break into trailers. Job Placement is going into the area Receiving has been in as soon as they move to the new facilities building. A FF&E list has been requested to know what equipment and furniture is being ordered for the new buildings.

Third Bond – There is a CPC forum 12/10 from noon-4 pm in the Cafeteria to discuss what will be included on the third bond and issues surrounding some of unconstructed new buildings.

CAHSEE – the Counselor/Director starts work on 12/10. Her temporary office will be in the transfer center, until her office in the welcome center is ready. Interviews for the academic specialist can now proceed. We have received an MOU with the LAUSD establishing protocol concerning contacting CAHSEE non-completers The state will allow the funds unspent this year to be carried forward into next year.

Block Grant – Student Services portion from the block grant is $7368 this year.

The committee reviewed the mission/values/goals of the president’s cluster. All clusters are being requested to create a similar document. Discussion of a possible mission statement included using goal 2 from the strategic plan as a basis:

The mission of the Student Services is to provide a positive and respectful environment through a comprehensive student services infrastructure that fosters educational and personal achievement.

The values and goals will be taken from the college values/goals found in the strategic plan. Discussion followed on including Issues & Challenges such as:

·         Maintaining updated equipment and technology.

·         With the budget shortfall, maintaining and hiring adequate staffing.

·         Coordination of planning with academic affairs, administrative services and student services.

·         Retention

·         Software technology support and staff training.

·         Making the district wide changes work for us.

·         Identifying revenues to help support student services.

R. Richards recommended 10 SLO’s for student services specific to us. Other colleges may provide additional examples. The presenters from Pierce and Valley at our last retreat had some good examples. The unit plans are being sent to the student services managers for them to update. Each area will select 2 SLO’s to develop measurement methods for this year. The student survey results are one measure that could be used. A. Patterson noted that after winter break the methods to measure SLO’s will be identified with a completion date of the end of spring semester. R. Richards noted that if administering student surveys, a student ID number needs to be included.

·               The Basic Skills Initiative Matrix is being reviewed and a plan to spend our allocation.

·               S. Millman asked about hours during winter break. Financial aid will be very busy in January and is currently using the time to scan files. It would be helpful to them if they did not need to keep the 9-6 hours. A. Patterson requested that they post changes to their open hours.

·               Student Activities is open 8-4 MW; 8-6 TTh.

·               A film encouraging 18year olds to vote is being shown in political science classes. It encourages civic responsibility. It was suggested the movie be shown on our TV studio. Managers will go to the smart classroom in January for a showing.

·               ASO students are going to be trained by media reps to support Prop 92. Students will have the opportunity to travel via bus throughout the state and experience campaigning firsthand.

 

·               The committee decided to meet the 3^rd or 4^th Wednesday of January at 2:00 p.m.

 

Next meeting:

 

Meeting adjourned at 3:30 p.m.

- Last Updated: 2/27/08