STUDENT SERVICES SUB-COMMITTEE OF CPC

November 9, 2005

2:00 p.m.

ASO Senate Room

 

Members Present:

Co-Chair	Administration (2)	Classified Staff (4)	Students (4)	Faculty (4)	Guest(s)
A. Patterson	D. Ching	R. Barker	F. Dominguez	S. Steele
D. Tull

Absent:  Administration:  B. Richards; Faculty:  M. Hiscocks, L. Johnston;  Classified: C. Clark,

                              T. Gonzalez, T. Mariner, M. Murillo;  Students: 

 

 

Meeting called to order at 2:10 p.m. 

        The agenda was accepted as presented. 

        The minutes for October 19, 2005 were approved as presented.

The Budget Committee met 11/8 with Dr. Tomlinson as the acting VP of Administrative Services for the first time.  The budget will be in deficit with increases in salaries, raises, pay back of the college loan, and higher utility costs associated with construction. Anticipated deficit: $1.15 million.  The first quarterly report has been reviewed by the Budget Committee.  The committee is looking at alternate sources of revenue including contributions from SFP’s and grants to program 100 (within legal perimeters) for expenses incurred by the college.  The District office has asked the college to grow by 8%.  There will be an increase in the number of sections during the winter (80) and summer (150) sessions to generate 2% to 3% growth.  Spring will have the same number of sections.  Currently the college is even.  Funds may need to be returned to the state.  Jim Grivich met with A. Tomlinson regarding ideas to balance the budget.  The Budget Committee usually meets on Tuesdays at 11:30 a.m.  They will try and change the meeting day to Fridays at 10:00 a.m.

·        Athletic Field – the new turf with the Harbor emblem has been installed and the football team is using it for practice.  The field will have an 8-lane track that the college hopes to rent out.

·        Costs for the field are $200,000 under budget.  The surplus will be used to purchase a cover, portable stadium seating, some fencing and other items to improve the field.

·        ASO purchased the electronic scoreboard that will generate funds from selling ads on the scoreboard.  After paying for the purchase cost, any profits will be shared with Athletics.

·        All the other projects are over cost.  PAC West has not turned out to be a good contractor.  They experience a cash flow which the District Office is providing cash advances to address.  Some jobs are being completed.  We are in the first phase of the Nursing, Theater flooring.

·        Loop Road – open for travel with the final layer of covering to be applied at a later date.

·        Four building projects over budget:

1.      FMO Plant Facilities                                 over $2.2 million

2.      NE Academic & Student Services            over $5 million

3.      Technology                                              over $3.2 million

4.      Central Plant                                            over $1.4 million

·        CPC will review the Prop A/AA priority list at their 11/14 meeting for direction as to whether downsize projects or delete them from the list.  Combined project total over budget:  $17 million.

·        The CDC is in the design stage and it is $2.8 million over budget.  Costs for building materials have further increased with the recent weather disasters.

·        The Liberal Arts building was scheduled to be demolished last summer to make way for the NE Academic and Student Services buildings.  LA is now scheduled to be demolished in March 2006.  8 to 10 bungalows with  a restroom facility, will be installed on the tennis courts as a ‘transition village’.  The bungalows will allow us to be closer to the original building timeline.

·        Graduation will be held on the practice field.

·        Landscaping and the building facade will go back out to bid.

·        The interior of the Cafeteria will be painted soon.  The new coffee cart is now operational and sofas and chairs will be added along with hook-up for laptops.

·        Concerns have been expressed about where the contractors park, walking routes around gated areas

The accreditation draft is being presented to CPC on 11/21.  The draft for the Student Services portion is being finalized.  The document will be presented to the Board of Trustees in December and sent to the accreditation team in January.  Frank Chang has been selected head of the visiting accreditation team.

All Student Service areas are completing their final program reviews which are due in December.  A retreat in January 2006 will look at the documents.

• The spring schedule is on the internet.  Winter is not yet available.
• Student Health Fee – legislators are allowing colleges to decide whether to waive or charge students the health fee.  The District is looking to make it district policy that the health fee be part of BOG.  A chart was prepared forecasting the additional funds that would be available to provide more services to students including evening and Saturday hours, preventative sessions, and more staffing.
• CD – Financial Aid funded the new CD to market the college.  The interactive CD will link all programs to the web site. Discussion of distribution of the 10,000 copies followed including to all students during orientation; graduating high school students; libraries; high school counselors; college fairs.  More content to needed to complete the CD.  A rough draft is currently available.  The best advertising is word of mouth.

 

Next meeting:  December 7

 

 

Meeting adjourned at 3:15 p.m.