Student Services Cluster

STUDENT SERVICES SUB-COMMITTEE OF CPC

September 17, 2008

2:00 p.m.

Global Classroom

Members Present:

Absent: Administration: K. Blackburn; Classified: C. Clark, T. Gonzalez, Faculty: N. Barakat; S. Steele; Y. Pueblos

Meeting called to order at 2:05 p.m.

The agenda was accepted as presented.

There were no minutes from the last August meeting.

Budget –The college deficit remains at over $3 million, however, the college has a plan to submit to the district on 9/24 that will reduce the amount to $1 million. The governor has not signed the budget approved by the Senate and indicates he will veto it. The district has issued an immediate freeze on non-instructional supplies, hiring, delay of vendor payments, no processing of disbursements for Cal Grants; a temporary suspension of all general purpose unclassified assignments in program 100, except student workers effective 10/01/08. Dr. Tull and N. Malone both had concerns about purchases/assignments in progress. The chancellor will be on campus tomorrow (9/18) for the open forum.

Move – The last MOVE management meeting indicated we will move into the student services building beginning 12/18 through the holidays, if the building is released on time. Colored stickers will be used to designate what area/floor boxes are moved to.

Construction

· Child Development Center – construction has begun, with a move-in scheduled for one year.

· PE Wellness – construction has begun, with a move-in scheduled for a year and a half.

· If bond J passes, 2 parking structures, one along Figueroa Place and one along L Street, will be funded.

Tours of the new building can be arranged through the VP’s office.

Walk-in registration dates were modified to allow for the move. Registration will now be on 12/15, 12/16, 12/29 and 12/30. Our enrollment is up with 9100 students, this despite classes being cut to reduce costs. Late start classes will also be reduced.

Discussion of the planning process for student services ensued. All student services areas will undergo a program review process every 3 years with their goals and objectives reviewed on an annual basis. All student services areas will develop annual unit plans targeting program review findings and college strategies. They will include prioritization, annual objectives, tasks, resources and cost factors. A planning retreat later will address the impact of technology and our changing student demographics, both are in the Fact Book. Student Services also has a more global cluster plan derived from the last accreditation self-study which summarizes who we are.

N. Malone moved to accept the Student Services cluster Plan document for 2007-2009 with minor changes; B. Guertin seconded; MSP

At the August cluster meeting, the committee identified a budget deficit plan for student services. It was presented to CPC on 9/8/08 and then to the Budget Committee on 9/11/08. The Student Services portion totaled $330,000. On 9/24, the college will present a comprehensive deficit plan to the district wide committee along with a forgiveness request of $1.2 million. Reductions were as follows: Academic Affairs: $800,000; Administrative Services: $104,000; Student Services: $330,000; President’s cluster: $17,000. This will reduce the college deficit to about $1 million within the chancellor’s request amount.

N. Malone moved to accept the Student Services Budget Deficit Plan for 2008-2009;

M. Yanez, seconded; MSP

· Dr. Tull noted that the district hired consultants for an ADA evaluation of facilities that produced an inaccurate report. Hiring the consultants may have occurred without any process.

· B. Guertin would like to see the counselors be given an opportunity to review the schedule for trial student schedules before it is printed to see if they catch any scheduling problems. It was suggested a joint counseling/division council meeting be set-up to review how class schedules impact students.

· A. Patterson complimented EOP& S and the Life Skills centers on the variety and number of workshops they are offering.

· N. Malone raised the need for a college hour. Constitution Day had minimal participation and highlighted the need for a college hour. This was discussed in the World Café and would need to be planned a year ahead.

· E. Colocho reminded people to inform the Information Desk of activities so that they can help people at the desk and on the phone.

· It was noted that there were not enough schedules this year. A. Patterson brought the matter up in senior staff. B. Guertin, M. Yanez and E. Colocho all expressed how hectic it was with no schedules and all the changes. Students financial aid and EOPS benefits are affected when classes are cancelled. A. Patterson and L. Rosas will discuss the problem at the next Enrollment Management meeting.

Next meeting: October 1, 2:00 p.m., Global Classroom.

Meeting adjourned at 3:25 p.m.