STUDENT SERVICES SUB-COMMITTEE OF CPC
September 15, 2004
Faculty/Staff Dining Room
Minutes
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Co-Chair |
Administration (2) |
Classified Staff (4) |
Students (4) |
Faculty (4) |
Guest(s) |
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A. Patterson |
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C. Clark |
D. Brooks |
M. Hiscocks |
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D. Tull |
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T. Mariner |
I. Cordova |
S. Steele |
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|
|
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M. Murillo |
K. Horn |
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|
|
|
|
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H. Joseph |
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|
|
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S. Stimler |
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Members Present:
Absent: Administration: D. Ching, R. Richards; Classified: T. Gonzalez; Students: Faculty: L. Johnston
Meeting called to order at 3:00 p.m.
I/II. Approval of Agenda and Minutes
Election of co-chair was added to the agenda. The minutes for May 12, 2004 were accepted as presented. Introduction of attendees. New and returning members were welcomed.
III. Budget Report – A. Patterson
A. Patterson reported on the current status of the college budget and Dr. Davis’ estimate of a budget deficit of $400,000. This year, the college will receive less than the $23 million it received last year despite increased COLA, PERS, health benefits, and step & column increases. It is anticipated the college will be $1.6 million short this year, with possible solutions to reduce expenses totaling $430,885 from reduced classes (probably will NOT happen), vacancies not filled, retirements. Additional revenues of $120,000 from: 1) LAUSD (GC building - $75,000); 2) half of salary for administrator involved in union assignment, and 3) grants. Another $774,800 from growth funds and basic skills is expected. The college will offer a winter session with approximately 90 classes. Abbie asked ASO reps to survey students for courses they would like offered during the 5-week winter intersession. This would help with planning in October. It is important that the college grow despite reduced budget. Our head count is down 5% (500 fewer students) from last year (8,600). And FTES is down 4%. However, students take over 12 units. There are fewer high school students and CSUDH admitted 1,000 more students who normally may have attended a community college. The Budget Committee meets on the 2nd and 4th Tuesdays at 2:30 in the Nursing building. D. Tull noted the college has come a long way from its $3.2 million deficit of last year.
IV. Prop A/AA Projects – A. Patterson
A. Patterson provided an update on buildings scheduled for renovations of AC, carpeting and paint in spring 2005. Construction of the Student Services and NE Academic buildings is scheduled to begin summer 2005. The CORE group meets weekly to track progress. The college will have 7-8 new buildings overall along with an 8-lane artificial turf track, new parking lots, loop road, and new landscaping. The architect for the PE/Wellness center has been selected. Plans for the Student Services and NE Academic buildings are complete along with the Technology building design. The college is receiving 2 free chillers for plant facilities to AC all buildings on campus. The bids for the renovations of nursing, music, fine arts and theater came in $2 million over budget. The projects are going to be repackaged into smaller projects and sent out for rebid (landscaping, interior design). More buildings will be grouped as a package to attract more contractors. Liberal Arts is scheduled to be demolished in July 2005 and it takes 1 to 2 years to build a new building.
The college recently had an asset management inventory of all equipment. There will be a subsequent inventory to verify the items that were tagged so that no personal items are included. The Work Environment Committee is developing an emergency procedure and looking at a new security system with a cardkey. There would be fewer keys and the cards are programmable with start/stop times for security. The college has had some thefts recently and the Administration Building would be the first to receive the new key cards. Installation of cameras at strategic locations is also being considered.
V. Student Services Reports – A. Patterson
Student Services Retreat: The June 10 retreat at the Mary & Joseph Center provided a time for student service areas to review program issues, talk with administrators, and hear a motivational speaker. The recommendations received will be used in the future. Overall, the day was very productive.
Welcome Week: Student Service areas sent reps to the Seahawk Quad for the first 2 days of the semester to assist students. Refreshments were available free. Student response was very positive. The effort gave students an opportunity to talk with departments they may not have known about, raised awareness of available services all in a friendly environment. The committee was in favor of continuing ‘Welcome Week’ in the spring.
ASO Club Rush is September 30. The reps requested that personnel be available to explain what’s happening on campus.
Newsletter: the recent Student Services newsletter will be prepared 1 or 2 times during a semester. The current newsletter listed the goals for the year along with the available services from our programs.
55th Anniversary: September 23 the college celebrates it’s 55th anniversary from 11-1:30 p.m. Everyone is invited. There will be a humongous cake, hot dogs/chips/drink – 55 cents, memorabilia, a small program with the president, reps from the Board of Trustees, pre-school children from the CDC, swing dancing from the 50’s – a fun time is planned for all.
VI. Refreshed Strategic Plan – D. Tull
D. Tull provided a brief explanation of the shared governance process for the new student reps. Faculty reps to our committee were requested to sign a paper verifying their willingness to participate in the Student Services sub-CPC committee. The original strategic plan of 2001-2003 was distributed along with a refreshed plan recently submitted to CPC for review. The committee was asked to review the documents for input and e-mail their input to A. Patterson/D. Tull within the next two weeks by September 29. That input will then be submitted to CPC. The refreshed plan may need to be reformatted with some substance added. It was noted it may be too abbreviated.
VII. Future Topics
Accreditation: The Seaside campuses are meeting at LAHC from 9 to 3 on 9/17 for training in SLO’s.
Program Review: All Student Service programs will be reviewed for effectiveness and analyzed on what services they provide.
Next meeting: Wednesday, October 13, 3:00 p.m.
Meeting adjourned at 4:15 p.m