STUDENT SERVICES SUB-COMMITTEE OF CPC

April 19, 2006

2:00 p.m.

CAFE 109

 

Members Present:

Co-Chair	Administration (2)	Classified Staff (4)	Students (4)	Faculty (4)	Guest(s)
A. Patterson	D. Ching	R. Barker		S. Steele
D. Tull		T. Mariner

Absent:  Administration:  B. Richards; Faculty:  M. Hiscocks, L. Johnston;  Classified: C. Clark,

                              T. Gonzalez, M. Murillo;  Students: 

 

 

Meeting called to order at 2:05 p.m. 

        The agenda was accepted as presented. 

        The minutes for February 23, 2006 were approved as presented.

The college anticipates a $1.5M deficit based on the 3^rd quarter report.  The college and district figures are very close.  Committee members were reminded that all orders from program 100 need to be in by 4/30/06.

The chancellor’s office has hired a consultant (Mark Hill) to look at the allocation formula and make recommendations.  Harbor will be a test case, and Mark Hill will be on campus May 1.  Salaries make up 98.6% of the college budget.

·        Athletic Field – the field is complete except for the bleachers which are in DSA.  A professional AFL team will practice on the field next Friday.  A sub-committee is working on guidelines and rules for use of the new field.  The community has already expressed interest to use the new field.

·        The NE Academic and Student Services buildings have come in with a low bid of $34M and will be on the 4/19 Board agenda.  It is hoped a notice to proceed will be received by 6/5.  The Liberal Arts building could then be demolished.  The oak doors from the LA building will be used for 4”x4” paperweights with small plaques.

·        Plant Facilities Building – construction will begin this summer. 

·        CDC – a meeting with Value Engineering prioritized what would be omitted if costs necessitate it.  However, the committee did want to maintain design and layout qualities for the building.

·        Luis Rosas is the Complaint Liaison.

·        Nursing Building – complete except for the carpeting problems in the recessed seating area.

·        Fine Arts Building – complete.  A new trench will be dug by the building and a eucalyptus tree located in the path may be lost.

·        Theater – Incomplete

·        The Quad will be ready for graduation.

·        The trench by LA will be filled in.  Temporary classrooms will be in the tennis court area.  The area will be called the Transitional Village.

Dr. Frank Chong will return for the accreditation exit interview on 4/24 in Seahawk Center at 1:00.  He will present commendations and recommendations.  Our next step will be to work on how to measure progress in areas such as SLO’s.  The student surveys are complete and need to be measured.  Staffing and unit plans all need to be reviewed.

 

A. Patterson would like to look at how budget planning occurs.  She has worked at other colleges where areas are responsible for their own budget with no competition for funding of positions.  It may be a good time for the college to look at other ways for budgeting.  The current competition that occurs with staffing may be the result of trying to gain control over expenditures.  Ultimately any decision would need to go to CPC.  A request will be made at CPC for a self-assessment of the last accreditation process.

• CD – R. Barker.  The CD is still in progress.  The CD can be updated annually and there may be funding available from the chancellor’s office as part of the marketing strategy for each campus.  The CD is very useful.  D. Ching noted he could provide a contact with Apple for their ITune College.  This could be added to the CD.  There is no charge.  The CD will be distributed in the fall.
• Welcome Center – R. Barker.  Work is in progress.  Computers have been received.  This will be the Welcome Center and Recruitment Office.
• June 10 – R. Barker.  Plans are being developed to offer a general day for students from each high school to receive assessment, information on financial aid, etc. on a Saturday.
• Educational Planning Committee – A. Patterson.  This committee is part of the Academic Cluster.  A Retention Committee would be part of the Student Services Cluster.
• Student Success Committee – A. Patterson. College reps have met with Gary Columbo to look at how student success is handled at individual colleges and district wide.  Another workshop is scheduled for 5/5.  Each college will bring 15-20 representatives.
• CAHSEE Exam – A. Patterson.  Six high school principals met with Harbor concerning a summer bridge program  to help students who may not pass the CAHSEE exam.  The high schools have classes to help students pass the exam, but would like those 60-70 students from each high school to see there is something for them if they do not pass the test.  A summer bridge class could include college skills.  Students can receive counseling along with meetings with parents.  This will be further discussed in the Student Services Senior Staff meeting.  The bridge program could be linked with the Talent Search Grant.
• Student ID – The college will convert to a new student ID system beginning 7/24.  Social Security numbers can no longer be used for identification.  A temporary number will be issued for fall registration.  Numbers will start with 88.  There will be an internal connection with SS numbers.  SARS and Card Integrators are working on the conversion of their software.
• Staffing Committee – A. Patterson.  A sub-committee of the Staffing Committee is developing proposed written policies for filling all classified and administrative positions for both categorical and unrestricted funds.

 

Next meeting:  May 10

 

 

Meeting adjourned at 3:35 p.m.