Student Services Cluster

STUDENT SERVICES SUB-COMMITTEE OF CPC

April 16, 2008

2:00 p.m.

PACE Conference Room

Members Present:

Absent: Classified: C. Clark, T. Gonzalez, M. Murillo

Meeting called to order at 2:05 p.m.

I. Approval of Agenda

The agenda was accepted as presented.

II. Approval of Minutes

The minutes of March 19, 2008 were accepted as presented.

III. Vice President’s Report

Budget – there is nothing new regarding the budget. The college deficit remains at over $2 million. The governor’s final budget will be known soon. Hiring is frozen with exceptions needing VP approval, otherwise hiring will wait til next year.

Construction – on schedule with the move into the Student Services building planned for August or September. On April 21 there will be a tour of the inside of the Student Services building with managers and their secretaries. On April 22 there will be a move management meeting to review the moving process, packing, etc. Y. Pueblos expressed concern for adequate bookcases in the counselors offices. A. Patterson will bring up the concern at the next CORE meeting. S. Millman still has not heard from IT on what computer equipment will be in new building.

• Parking – 2 new parking structures are to be included in the 3^rd bond measure on the November ballot. Other projects on the measure should complete the master plan.

• Child Development Center, Library and PE Wellness all have matching state funds and will be on the 3^rd bond measure. The district did not want to return state funds.

• Library – will start meeting with the architects.

• PE and the Child Development Center will start construction this fall. The CDC will be in a temporary location on the racquetball courts. The CDC will have a ‘demolition day’ later May or early June.

Math Assessment – the college is no longer using the ACT test to assess students in math. Students are now making an informed decision on their placement in math, and providing evidence in the form of transcripts that they have met the prerequisite. The college anticipates a new assessment tool in one or two semesters. Currently, students are placed into Learning Skills 10 or Math 112. If they want to start at a higher level, they must provide some evidence of meeting the prerequisite. Specific times are being scheduled to allow students to fill out the informed decision document in the Assessment Center. S. Millman noted that Financial Aid also uses the database. The Assessment Center will need to manually input student informed decisions. The system is anticipated to be slower with manual input. The S091 DEC screen will be the only place this info is available. It was noted that the Math Department cannot assess students the first day of class. Students expressed concern for out-of-state students and older students who may no longer have high school transcripts. The Math Department has said they will set up tables during registration to assist students. The question was raised as to why the assessment tool was discarded since the informed decision placement was used in the past and did not work. By law, the math and English departments have the right to chose what methods of assessment is used. The state minimum standards have not been met in math. The college has purchased ACT testing units that can be used for English with no wastage. El Camino uses the Accuplacer test. Placement scores from other colleges will be accepted.

Extreme Registration: M. Yanez recently attend a CCC workshop on registration at Fresno City College. Fresno used radio ads and phone calls to market intensive registration sessions. Comp time was offered to get staff support. Food was donated. Both the administration and unions were involved. Our Events Committee along with Enrollment Management and Marketing committees could be involved in a similar push. Saturdays 5/17, 5/31 and 6/14 have been scheduled for registration with other student services.

Catalog Production – K. Blackburn distributed a timeline for production of the 2-year catalog. An open forum is planned for 4/17 for campus input. The desire is that the individual areas on campus provide accurate information and K. Blackburn and L. Minor overview the consistency of the catalog. Under the timeline, the catalog will arrive August 1. At the same time, production for the winter/spring 2009 schedule will commence. Counselors asked if the new AA degrees will be in the schedule. They will, with a note they are ‘pending’ approval. S. Millman noted the student planner will have a picture of the new Student Services building on the cover. The upcoming college catalog and schedule may also have photos of the new buildings. K. Blackburn noted the new catalog/schedule will have consistency in language and speak with one voice. The curriculum committee will provide commonly used phrases for consistent prerequisite language.

Degree Audit – D. Ching asked that the new language and certificates be programmed into degree works. K. Blackburn indicated there will be meetings to clean up curriculum to make the computer system work. Some aspects of the curriculum will change to match the degree audit.

VI. Items from the Floor

1. • April 16-17 – ASO Elections

   • April 18 – EOPS is closed for the CARE conference

   • April 23 – Denim day

   • May 9 – Foster Youth with community partners at Southwest College

VII. Upcoming Meeting Dates

Next meeting: May 14 at 2:30 p.m., PACE Conference Room.

Meeting adjourned at 3:25 p.m.