Student Services Cluster

 

STUDENT SERVICES CLUSTER COMMITTEE

April 14, 2010 

2:00 p.m.

SSA 214

 

Members Present:

Co-Chair	Administration (2)	Classified Staff (4)	Students (4)	Faculty (4)	Guest(s)
A. Patterson	D. Ching	J. Chappell		B. Guertin	Y. Moss
D. Tull		S. Millman		D. Hudson	B. Richards
					E. Colocho

 

Meeting called to order at 2:05 p.m.

Absent:  Administration:  K. Blackburn, N. Malone;  Faculty: B. Guertin, M. Locascio, S. Steele;             Classified: R. Barker, T. Mariner; Students: D. Gustchen, A. Alverado, B. Rios, A. Owens, D. Montserrat, S. Delgado

 

A. Patterson called the meeting to order.  The agenda was accepted as presented.

 

        Minutes for the March 17, 2010 meeting were changed in Section V – Items from Floor concerning         math competency.  MSP    Millman/Colocho

 

Budget – The college portion of the backfill is a little over $800,000 and it will be used to bring down the deficit.  If Abbie were to make a request, some of the funds could be used to fund a categoricals need they are unable to fund.  The district can’t backfill next year and there will be additional cuts to categoricals next year, but the amount is unknown. The CSSO’s are sponsoring a Categorical Advocacy Workshop on 4/30 at Trade-Tech to discuss strategy and fight for funding. Patrick McCullum will assist with strategies. Included at the table will be Matriculation, DSPS, EOPS/CARE, CDC, and CalWorks.

CORE – SAILS - The $70 million SAILS project has been narrowed down to 3 finalists from a group of 15 proposals. Under design/build, we are not required to go with the low bidder, and we should know the finalist in a few weeks.

• PE Wellness – the ribbon cutting is planned for 5/5. The sheriff’s will move in a month after additional outlets are installed.
• ADA – the campus needs to be ADA compliant. Consultants have prioritized four accessibility areas: buildings, classrooms, restrooms, and other.  The college wants to follow the state standards and some areas are covered by bond money. The district also has some funds available for ADA projects.
• Gym – the old gym will be demolished in a few weeks along with the old technology building to make room for the new science and library buildings. All projects are expected to be done by 2014.
• Chancellor Selection – names for 3 finalists have been presented to the BOT.  An announcement is expected soon.  The next board meeting will be at Harbor and an announcement could be made.
• President Selection – The committee interviewed 12 candidates and has narrowed it to five names which have gone to the chancellor’s office.
• Hiring – there will be 5 faculty hires this semester; Nursing – 2, Theater – 1, Culinary – 1, and a new History hire.

Joint Cluster Meeting – The clusters for Academic Affairs and Student Services will meet jointly 4/21 with concerns on registration; catalogues and schedules; late grades; and exclusion roster problems. Counselors would like more input on courses. Lateness of grades and rosters affects financial aid,  EOPS, and athletes particularly. The district is planning grade and attendance rosters to be online in the fall. Chairs were surprised and have requested workshops on the online rosters. There has been a low response from faculty for Early Alert, it is now available any time.

International Students – the college would like to recruit more international students as the funds generated through international students, stay with the college. The next CSSO meeting will have a workshop with ASO Advisors on the Brown Act.

 

The committee has met 4 times.  Dr. Tull and Mercy are the co-chairs.  Using the 2006 document, managers are updating their material.  After the document is reviewed it will go to Ellen and Jim.  With more funding cuts, this needs to be in the report and it was felt flexibility was important in addressing the changes. SLO’s will be addressed in a global approach.  A few SLO’s will be measured for cost effectiveness and credibility.  At the next managers meeting, the SLO’s to be focused on will be discussed.  The District student survey and point of service surveys will be used  in assessment of program.  The unit plan and program review will also be addressed.

 

• A & R – D. Ching noted there is a lot of uncertainty and anxiety with the reduction in staff and the office functionality is affected.
• Pre-requisite Validation – On-line validation will be added.
• June 9 meeting was cancelled

 

 

Next meeting: May 12, 2010

 

Meeting adjourned at 3:15 p.m.