STUDENT SERVICES SUB-COMMITTEE OF CPC

Wednesday, April 14, 2004

Minutes

Co-Chair

Administration (2)

Classified Staff (4)

Students (4)

Faculty (4)

Guest(s)

A. Patterson

D. Ching

Tim Mariner

M. Ramirez

M. Hiscocks

 

D. Tull

R. Richards

 

A. Rodriguez

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Members Present:    

Absent: Classified: C. Clark, T. Gonzalez,  M. Murillo;  Students:  A. Navarro-Rodriguez; 

                              Faculty: L. Johnston, S. Steele

 

Meeting called to order at 3:30 p.m. 

I/II.   Approval of Agenda and Minutes

Agenda accepted as presented.  The minutes for March 17, 2004 were accepted as presented.

 

III.    Budget Report – A. Patterson

The current deficit is around $700,000 however the VP of Administrative Services has indicated that figure may be reduced to $400,000.  There has been no headway in the area of debt forgiveness.  Monthly updates are being provided by the VP of Administrative Services.  There are student reps on both CPC and the Budget Committee and students are also involved in meetings with the Allocation Grant Taskforce when they visit campus.

IV.    Program Reviews Process – D. Tull

Academic Affairs has created a form for program review.  Student Services is in the process of developing a form which can be used to evaluate the various areas relating to effectiveness, staffing, equipment, etc. 

Student Services Retreat:  An all day retreat is planned for Thursday, June 10 at the Joseph & Mary Center in Rancho Palos Verdes.  Program review will be addressed in the morning session considering where to begin and where the college is headed.  The president and other administrators have been invited for lunch to provide an opportunity to answer staff questions.  The afternoon session will include a speaker on how to handle all the demands of work and still remain unstressed.  The retreat is funded by Staff Development and anticipates 50-60 participants.  The Student Services sub-CPC Committee was invited to participate.

Trade Tech Program Review Outcomes:  A. Patterson noted that the program review model from Trade Tech provided an outline that individual areas were able to customize to look at the effectiveness of their programs and address goals. It helped the college come together and identify and share common resources.  A student survey was part of the model.  The program review is a tool to begin looking at the accreditation process.  Student Service areas are familiar with self-evaluation and the process at Trade was accepted.  A. Patterson noted that the program review had been tied to PFE funding as an incentive.  It was noted that currently there is no program review oversight committee at Harbor to evaluate all the program reviews.  PFE funding exists this year at Harbor, however next year it along with Matriculation will be folded into the general budget.  Concern exists that the Matriculation funds may be lost and not be used as initially defined.

Discussion Item:  M. Ramirez and A. Rodriguez asked about faculty reviews. B. Richards indicated that faculty are evaluated every 3 years and that evaluation includes a student component along with a peer committee as outlined in their contract.  It’s important that students be involved in any evaluation process and especially in evaluation of student service programs.  D. Ching said that A & R has a survey students complete when they graduate. This survey could be used as a model.  A. Patterson and D. Tull will develop a rough draft of a program review model using the comments and suggestions they’ve received.  This model will be presented at a future CPC meeting for input.

Accreditation Standards:  The new Accreditation Standard 2 was distributed that encompasses student services.  The new accreditation approach has consolidated the original 10 standards into 4, and incorporates ‘themes’ in relation to the standards.  Abbie anticipates a campus wide meeting to prepare for accreditation and that A. Tomlinson will be offering workshops to provide direction.  B. Richards noted that the new focus is outcomes driven and we need to identify the characteristics of a LAHC graduate. Student services will be looking at all their programs and what they want a student to know upon graduation.  The results of program review will be combined within the accreditation standards. 

V.     Items from the Floor

Employee ID Cards:  A. Patterson has met with a vendor for employee ID cards and presented two different formats for the cards.  Staff does not currently have any identification card since the District has discontinued producing the paper cards.  For security it is helpful to be able to identify staff especially during registration.  This will allow students to get help.  With the upcoming campus construction, it will also be important to identify employees.  M. Ramirez and A. Rodriguez also recommended cards for student workers. The committee favored the vertical design.  Community Services has offered to pay for the cards.  An employee will only need to be issued a card once.  Pictures will be done at the beginning of the semester.

Child Care Center: M. Ramirez asked about the child care center being open during summer session.  A. Patterson said that it is dependent upon funding.  In the past there have not been sufficient students for the center to be open during the evening hours.  M. Ramirez suggested promoting the center.  A. Patterson and D. Ching will talk with K. Crummer.  Child care needs could be part of the student survey.  M. Ramirez noted that the area is very clean and well run.

 

Next meeting on Wednesday, May 12 at 3:00 p.m.

 

The meeting adjourned at 4:30 p.m.