Student Services Cluster

STUDENT SERVICES SUB-COMMITTEE OF CPC

February 20, 2008

2:00 p.m.

PACE Conference Room

Members Present:

Absent: Administration: D. Ching; Classified: R. Barker, C. Clark, T. Gonzalez, M. Murillo;

Faculty: N. Barakat

Meeting called to order at 2:05 p.m.

The agenda was accepted as presented.

The mission statement for Student Services was changed with the elimination of ‘division’ and the addition of ‘a’ to read . .

The mission of the Student Services is to provide a positive and respectful environment through a comprehensive student services infrastructure that fosters educational and personal achievement.

The minutes of December 5, 2007 were then accepted with the above changes.

Budget – the deficit stands at about $2.8 million. The college was asked by the district to provide a budget plan with a $1.5 million deficit. There is a freeze on spending of supplies, equipment and hiring. Expenditures are coming primarily from categorical funding.

Construction – proceeding well.

· August remains the projected moving date into the new building. However, if the campus is in registration, the move will not occur before it is confirmed that everything is working in the new building.

· Repair of the electronic sign may be $30,000-$40,000. Considering the costs for maintenance and the new digital technology available, a new sign is being considered.

· The Athletic fields still have some problems such as getting all the lights to work at the same time. Apparently the power plant was not replaced in Prop A/AA and some items are missing from the plans and construction such as a lock down for the concession stand.

· The technology 2 building will be demolished. The Communications and Mathematics divisions have moved into the office village along with Job Placement and Calworks.

· Use of the Administration Building is being considered. Community Services will now relocate to the general classroom building, and the vacated space in administration may be used for AJ, fire tech, or DSPS in addition to Calworks, Job Placement, IT and CAHSEE. D. Tull has suggested a space planner be involved to determine needs and space availability so that an impartial decision is reached. Air conditioning is a necessity for DSPS.

· A FF & E was sent to all student services managers requesting they check their areas for furniture and equipment needs. IT has met with A & R, Financial Aid, DSPS, and EOPS concerning needs but the process is not finalized.

· CDC is close to moving. The relocation project has gone out to bid.

· PE Wellness building is almost out of DSA.

· S. Millman asked if room numbers had been assigned for the new buildings since having them may be helpful for future publications such as a student planner.

CAHSEE – the Director, Yvette Moss, has been hired and has already submitted a progress report. The first session for non-completers is expected in late April or May. The academic specialist has been hired and is working with Y. Moss and C. Carrillo. The two classified positions have received approval and the hiring process is proceeding.

SSI Committee – each college presented a basic skills plan at the district-wide SSI committee meeting. Harbor received favorable comments on their proposals. The Matriculation sub committee is looking at what it would take to make a college success course mandatory. Other colleges outside of our district presently offer such a mandatory course either as a one or three-unit transferable course. Delivery options are also available, i.e., on-line. Statewide assessment is being reviewed along with orientation models. There are a variety of other committees looking at basic skills, relations/activities with K-12, African-American Outreach, etc.

The chancellor has given all colleges a charge to GROW. Upon presentation of a growth plan, Harbor was granted $289,000 to support areas in marketing/recruitment, retention, and instructional strategies. A review of the specifics followed.

S. Millman pointed out that programs need to be 16-units for students to receive financial aid. On-line courses need Curriculum Committee approval.

Harbor’s headcount stands at 108% with FTES up 105%. K. Blackburn noted this figure will be higher with the outreach classes. 800 students are expected over the next 2 weeks.

Student services managers have been requested to identify 2 SLO’s and a measurement technique. B. Shue will incorporate these SLO’s into the accreditation progress report. B. Richards will assist with SLO’s and how to measure them. It was noted these should tie into the campus SLO’s. Student Services unit plans will also be updated. Harbor is one of 3 colleges that will make presentations to the board on accreditation next week.

· ASO – will have a blood drive, and a rally April 1 in Sacramento with defeat of Prop 92.

· EOPS and Financial Aid will make presentations at the upcoming Student Services conference.

· D. Tull is writing a grant to establish a Life Skills center at all our sister campuses and at the district office. This will be a multi-year grant.

· The summer schedule is getting ready to go to the printers. The recent focus groups provided excellent input along with that from the consultant. The summer/fall sessions have been combined into one schedule.

· The degree audit and graduation evaluation program will be discussed at the next cluster meeting.

Next meeting: March 19, 2:00 p.m., PACE Conference Room.