Student Services Committee

STUDENT SERVICES CLUSTER COMMITTEE

September 16, 2009 

2:00 p.m.

SSA 205

Members Present:

Co-Chair	Administration (2)	Classified Staff (4)	Students (4)	Faculty (4)	Guest(s)
A. Patterson	K. Blackburn	R. Barker	D. Gustchen	B. Guertin	E. Joiner
D. Tull	D. Ching	J. Chappell		D. Hudson	B. Richards
		T. Mariner		M. Locascio
		S. Millman		Y. Pueblos
				S. Steele

 

Meeting called to order at 2:05 p.m. 

A. Patterson called the meeting to order.

 

        Minutes from the May 13 meeting were accepted as presented.

 

The committee reviewed the membership makeup of the committee.  N. Malone will serve as an alternate for administration.  Three additional students are needed for the committee.  The other constituents are fully represented.

 

A. Patterson & D. Tull were nominated by S. Steele to serve as co-chairs. B. Guertin seconded. MSP

 

E. Joiner encouraged the committee/campus to maintain a focus on accreditation.  She requested a calendar of planning topics that will be addressed over the next year.  Accreditation/planning is to be a standing agenda item.  Evidence of program and individual evaluations was requested.  The committee was asked to review the recommendations beginning on page 52 from 3/09 progress reports that is on our website.  The recent city-side recommendations were reviewed.  The commission will no longer accept a ‘we’re working on it’ response from colleges.  Our next site visit is 2012.

 

Dr. Richards requested a moratorium on surveys.  There are 8 surveys being conducted in different areas on campus and he would like to try and not have overlapping surveys for students. Accreditation will look at the change that has occurred in the college and evidence of how we change our students.  He suggested a serious dialogue to examine what we do and how it impacts student learning.  There are a number of models of program review to choose from, and once one is  selected, we can measure results and the impact on our students.  The ideal would be to become reflective/data driven planners who put students first in a climate with more students, less funds, and fewer staff.

K. Blackburn reported that the decision has been made to no longer mail schedules to students and the community, and instead encourage schedule access through the website.  This is part of the ‘green’ direction of the college to help the climate and the deficit.  A post card will be mailed each semester and include the student registration date.  The college will purchase 40,000 schedules to have  available on campus for orientation, counselors, and where needed.  Previously we purchased 190,000 schedules twice a year.  This decision creates a conservative $50,000 savings.  There will be no winter session, and we may not have the first session next summer.  Our head count has leveled off.  It had bounced around with a high of 16% but enrollment now is around 10,000 students. The goal is to have 10% growth without an increase in number of sections.

 

Program Reviews will be updated this year.  Our deficit has grown to $3.8 million. No decision on furloughs has not been by the Board.  Switching health benefits to CalPERS is anticipated to generate some district savings.  All the categoricals have been hit hard creating reduced services for students. EOPS has already stopped issuing fall book grants.  Matriculation is talking about eliminating walk-in assessments.  DSPS has substantial cuts.  CAHSEE is not funded for 09/10 and the program will use carryover for the final year of services.  The state has some ideas on where to reduce services – ‘going blue’.  Hard copy class rosters will be phased out and be available on-line only.  Early alert will also be online.  Students, community, faculty, staff will need to go online for more info.

HINI – Nurse Carol has a proposal to share info on the HINI virus.  The Health Center will provide vaccinations in mid-October.  People need to be proactive about preventing and spreading the virus.

Counseling Secretary – J. Copeland has accepted a promotion to Academic Affairs.

CDC – a November ribbon cutting is planned for the new Child Development Center which will open in the spring.

PE Wellness – should open in the spring with state-of-the-art athletic equipment.

Land Swap – Dr. Spink provided an overview of the land swap to the committee.  There are a number of scenarios providing different possibilities for the college.  Parks & Recs is interested in the proposals and there has been interest for public/private partnerships.

Bond J – Three buildings and the utility infrastructure are next scheduled for construction.  Drawings are available in the PCR. The 4-story parking structure will ease parking.  One level is below ground.  The Science complex is next for construction and will include an amphitheater. The new library will follow, and then the student union will begin construction.  It will house student activities, a cafeteria, bookstore, business office, health center, life skills center and conference rooms.   The old technology buildings and the old business building will be demolished in the next few months, however the physics building will remain until the new science complex is complete.  The astronomy building will be renovated.  Fine Arts will continue to be renovated along with ADA fixes by Steinberg on the SSA and NEA buildings.  It was noted the approval process is very slow.

Title V – the college received the Title V grant for $5.74 million for 5 years.  It provides funding for basic skills, career counseling, engineering, business, online e-portfolios.

         Student Services - will hold a retreat in November to address unit plans, program review and          SLO’s.  November 13 was agreed upon by the committee as an acceptable date.

 

         Dr. Tull noted a process was followed based on mandates to reach the cuts in categorical funds.

                                   

·   Cluster priorities will be an agenda item on the next cluster meeting.

 

Next meeting: October 14, 2009

 

Meeting adjourned at 3:35 p.m.