CPC Minutes

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

Monday, 24 November 2008

1:30 pm

LRC 207, Smart Classroom

Presiding: J. Smith

Members Present:

Co-Chair: J. Smith

Administration: L. Rosas, N. Malone, K. Blackburn (for A. Tomlinson), B. Richards, D. Humphreys

Faculty: AFT: J. Stanbery, S. McMurray , B. Young

Senate: M. Wood, L. Lane, L. Mckenzie, N. Barakat

Classified: I. Clarke

Students:

Guests: B. Englert, M. Young

Absent: Co-Chair: B. McNeel; Administration: L. Spink, A. Patterson; Classified: R. Nadler; Students: R. Richards

Meeting was called to order at 1:35.

Acceptance of Agenda:

The Agenda was accepted as presented, with change in the location of the Educational Master Plan item, under College Planning (not under District Planning Committee).

Acceptance of Minutes of 10/27/08

The minutes were accepted as presented, with the addition of correct information under Committees: Basic Skills Initiative: Dr. Spink requested the addition of $25,000 for tutoring to the document; when it was added, she signed the document.

Public Comment Time

S. McMurray extended the thanks of Hope Witkowsky, the new Foundation Executive Director, to the Academic Senate for inviting her to a meeting.

Reports:

Administrative Report:

Building Report, District Information and Update:

L. Spink reported on the status of the move into the three new buildings; we are still waiting for DSA approval on the curtain walls. The district has decided there will be no more deferred approvals. The furniture is in place in the Tech Bldg., and should be coming in for the NEAH and SS in a few weeks. Additional items included:

• the revision of the Master Plan (Student Union and Library in different locations; parking garages need to be added);

• the possible buy-out of two properties on PCH; we had previously talked about leasing them to alleviate upcoming parking shortages. The prices are reduced, and purchase is possible under the Proposition J budget. It would mean re-configuring the golf course (two holes), and would give us frontage property on PCH. With the addition of the new buildings under Proposition J, the college is built-out in terms of land. With the purchase we would create public/private partnerships which would bring in rental income. The district is paying for the initial work by NAI capital on this project. Discussion included:

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      • concern that what we have already done is done properly and completely before we embark on a new project, especially one of this magnitude;

      • decision to purchase should be a campus-wide decision

      • investment for the future of Harbor College; it could take us far beyond the 10-12,000 students we are currently built out for

      • the Educational Master Plan needs to be consulted with an eye towards the future of the college

• we have also started negotiations with Parks & Rec about leasing more spots from them.

• Budget cuts were discussed; with a possiile impact on the district of 20 million dollars.

• The district is still talking about hiring faculty, even with budget cuts and potential layoffs for Spring. We hope to move five positions forward.

Committees:

Work Environment Committee

B. Young discussed the Shakeout drill, parking. Also discussed were designated smoking areas, cleanliness of faculty and staff restrooms, lack of custodial staff, presence of campus police. M. Young discussed campus police work habits, including need of visibility for student security, minimal staff, use of golf carts, regular requests and duties, officers on duty at night.

Budget Committee:

L. McKenzie distributed and discussed the 2008-2010 Budget Projection and 2007-2008 Winter/Summer Comparison. L. Spink mentioned that we will probably not do a summer session this year. Discussion included:

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      • the costs for facilities and classified staff remains the same whether we do a summer session or not.

      • Faculty pay for summer and winter sessions vs regular pay.

      • Affect of budget cuts on FTES; need to maintain FTES base

      • J. Stanbery expressed the appreciation of the college for all the work the budget committee has done and the need for the body of the college to discuss its financial future.

      • The next Budget committee meeting is in January.

      • Use of block grant money by divisions to buy copy machines.

Facilities:

No report submitted

Informational Technology

No report submitted

Staffing

No report submitted

Staff Development

No report submitted

Enrollment Management

No report submitted

ASO

No report submitted

Basic Skills Initiative

No report submitted.

College Planning:

Cluster Reports/Educational Master Plan:

J. Smith stated that in order to have the Educational Master Plan done properly, the individual cluster plans have to be up to date. J. Stanbery distributed and discussed “10 Steps for the Adoption of an Educational Master Plan.” Discussion included:

• Upcoming accreditation report due on 3/15/09; must have time for it to go through the Board and CPC, so the Educational Master Plan will be in place by the first week in February.

• Cluster reports have to be done and up to date.

• the Master Plan should integrate the goals of the clusters; the Strategic Master Plan included educational goals.

• Need to include future planning; Educational Master Plan set-up does not lend itself to future planning. This is a good time to look at the direction of the college. Long term goals need to be included (step 2 in the handout).

• The World Café is moved up to 1/19 (step 8 in the handout).

• Lack of guidance from the district in this and Essential Skills initiative.

• Timeline for completion of Educational Master Plan: do we want it completed before filing the Mid-term report in March, 2009? Clusters need to designate and identify those areas directly driven by the Educational Master Plan.

• Any clusters meeting before 12/15 are asked to look at the Strategic Plan and decide if there are areas in which you have a stake (step 1 of the handout).

• Need for rubric for prioritization.

By consensus of the committee, the Academic Affairs cluster plan will be the basis of the Educational Master Plan.

Student Services:

N. Malone presented the Student Services cluster minutes from the 11/12/09 meeting.

Meeting adjourned at 3:35 pm.