CPC Minutes
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APPROVED MINUTES
COLLEGE PLANNING COUNCIL (CPC)
Monday, 22 September 2008
1:30 pm
ASO Senate Room
Presiding: J. Smith
Members Present:
Co-Chair: J. Smith, B. McNeel
Administration: L. Spink, A. Tomlinson, N. Malone, A. Patterson, B. Richards
Faculty: AFT: R. Oakes, J. Stanbery, S. McMurray
Classified: L. DeSilva
Students: L. Ancen
Guests: B. Englert, H. Van
Absent: Administration: L. Rosas, D. Humphreys; Faculty: L. McKenzie;
AFT: Senate: M. Wood, L. Lane, L. McKenzie; Classified: R. Nadler, I. Clark, W. Gilliam, C. Clark; Students: R. Richards, D. Castillo
Meeting was called to order at 1:30.
Co-Chair noted that Action Items from reports are to be written and distributed or they cannot be considered by CPC.
Acceptance of Agenda:
The Agenda was accepted with the removal of the minutes of 9/8/08 for approval, as they were not ready.
Public Comment Time
There were no comments.
Adoption of Draft Interim Accreditation report
The Draft Interim Accreditation report was distributed, discussed and adopted.
Adoption of Draft College Strategic Plan 2008-2012
The Draft College Strategic Plan was distributed, discussed and adopted.
Discussion for above items included:
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- Removal of word “Draft” from Accreditation Report when the changes have been completed.
- Accreditation Report Recommendation 6: this answer and evidence came from the district. The Academic Senate has not had a chance to go over it. The district is still gathering supporting evidence.
- Concern was expressed specifically over the functional map (Accreditation Report Recommendation 6 evidence) prepared by Gary Colombo, which the faculty have not had a chance to go over. It was distributed and discussed with Gary Colombo, but the faculty had understood that the document was a draft and the dialogue concerning it would continue, as they thought it didn’t have to be completed until next March.
- Concern was also expressed that we have not yet seen the Harbor College SWOT study done by the district.
- The necessity of documentation of the timely review of goals was discussed, as well as review of SLOs and planning documents, as is their integration into the college-wide thinking and planning process.
- J. Smith expressed that changes in administrative personnel (deans of Academic Affairs and support staff) have slowed down the process of SLO measurement and planning integration somewhat, but we have made excellent progress nonetheless; the accreditors should acknowledge what we have done and that we’re on track.
- L. Spink brought up that the Strategic Plan goal assigned to the college President is not appropriate for that office, but is really something the college President, ASO President, Academic Senate President, and other constituency leaders should do together. The change was agreed upon. L. Spink also commented that there was no specific goal for the President’s Cluster.
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Adoption of Proposed Revision of the college Planning Policy and Procedure Manual:
The Policy Planning and Procedure Manual was distributed and discussed. Discussion included:
· The identified changes (23 substitutions of the terms College Planning Council or CPC for the terms Planning action Council or PAC, 8 deletions of references to the Q-Builder software program, the substitution of the consolidated scheduled of planning-related timelines adopted by CPC at its last meeting for the planning calendar originally in the Manual, and the elimination of a bypassed date on the Addendum).
· J. Smith stated that because these changes are non-substantative, the document doesn’t really CPC approval.
· The document should include the revision and acceptance dates.
The Revised Policy Planning and Procedure Manual was adopted by consensus.
Adoption of Draft CPC Statement on Adherence to the College Planning Cycle:
The CPC Statement on Adherence to the College Planning Cycle was distributed and discussed. Discussion included:
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- Language incorporates language used by the accreditation team; items 1 and 2, specifically. Items 3 – 6 are CPC’s acknowledgement of use of planning cycle.
- Resulting changes to the CPC agenda, etc.
- Need for college-wide understanding of the planning process.
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General discussion included:
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- Dr. Spink announced that there are no names and no date yet for the accreditation team visit here.
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The Statement on Adherence to the College Planning Cycle was adopted.
Reports:
J. Smith urged everyone to familiarize themselves with documents that are up for CPC approval in advance, and to have all committee reports submitted on paper in advance of the meeting.
Committee Reports: (out of agenda order)
Budget:
A. Tomlinson stated that she had finished the drat Budget Reduction Plan, but that its size prohibited it from being copied and distributed. She will distribute it electronically. It incorporates the cluster reports, and the measures previously adopted by the CPC.
Administrative Report:
L. Spink discussed:
The signing of the California State Budget on Friday; the governor has the right to do mid-year cuts.
Formation of California Forward, funded by the Irvine Foundation, to look at California’s budget and tax structure. They are starting with the community colleges; possibility of maneuvering to bring community colleges coming under the CSU system.
Building projects are on schedule. Move dates are on schedule (12/15, 12/18; the faculty will move after finals). The card key project is underway; it will be necessary to get id’s and access needs identified soon.
The planned move-in date for the Technology Building is November. We are still waiting on approval from the DSA for the curtain walls. The contractor is fixing the recent damage caused by vandalism.
Committees:
Work Environment Committee:
Sgt. Van discussed the institution’s evacuation processes; they were reviewed and found to be outdated and inaccurate. A revised process should be finished within the week. There will be a possible drill on 11/13/08. There will also be a state-wide tabletop drill.
Meeting was adjourned at 2:30.