CPC Minutes
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APPROVED MINUTES
COLLEGE PLANNING COUNCIL (CPC)
Thursday, 14 August 2008
1:30 pm
ASO Senate Room
Presiding: J. Smith
Members Present:
Co-Chair: J. Smith, B. McNeel
Administration: L. Rosas, A. Tomlinson, N. Malone,
Faculty: L. McKenzie
AFT: R. Oakes, J. Stanbery
Senate: M. Wood, N. Barakat
Classified: C. Clark, I. Clark, A. Askew
Students: R. Richards, D. Castillo, K. Gulley, Jr.
Guests: S. Fasteau, C. Mussa-Muldoon, Y. Parra, D. Ching, B. Young
Absent: Administration: L. Spink, A. Patterson, B. Richards, D. Humphreys
Faculty: AFT: S. McMurray, Classified: L. DeSilva, T. Gonzalez, R. Nadler
Meeting was called to order at 1:35.
Acceptance of Agenda:
The Agenda was accepted as presented.
Public Comment Time
A. Tomlinson announced arrangements for additional parking in the City lot across L Street are moving forward. Work needs to be done on the lot (paving, striping).
Update on Budget:
A. Tomlinson went over the budget figures: closing deficit for 2007-2008 of 3.3 M, the need to cut back to a minimum deficit of 1.5 M; if we cut 1.2 M, with the grants and SFP’s funding, that should bring us down to 1.5 or 1.6 M deficit. This year our allocation is 28.3 M; if the district gives us back the 1.2 M deficit re-payment, that will bring it to 29.5, which gives us a 3.6 M deficit, if we continue spending as usual. Our projected deficit for 2008-2009, without the return of deficit re-payment, is 4.8 M. The College needs to show, in good faith, that we are cutting expenditures, by presenting a budget with viable cuts.
J. Smith opened discussion by stating the purpose of this item on the Agenda -- each cluster is asked to present to the CPC their proposed budget cuts.
Student Services Cluster:
N. Malone presented in A. Patterson’s absence. Proposal and college-wide suggestions included:
Discontinue all program 100 sub & relief and student worker assignments
Discontinue 50% of all sub & relief for cluster
A & R 74,000
Counseling 11,000
Student Recruiting 43,000
Additional expenses
Close the college on Fridays, put staff on 4/10 assignment.
Use of categorical SFP grant funds that are legal within the funding source:
CAHSEE 20,000
EOP & S 236,000
DSPS classes generate revenue which must be returned to the DSPS program.
Trying to save 10,000 in postage -- graduation mailings, etc.
Eliminate college position of Financial Aid payback and bill students for payback.
Coordinate all college-wide purchasing.
Reduce cost of operating the bookstore by developing a system to purchase books, etc., online
Reduce number of in-person hours of student services provided.
Contract out custodial services and reduce costs of Sheriff’s Department.
Eliminate the Personnel Commission.
Propose a 2.2 retirement incentive to reduce the cost of employee’s salaries
Lease out space in the new building because we can’t afford to move in.
Discussion included:
Offloading is not really helpful to Program 100
Bookstore is not a program 100
Figures are not firm.
Total cuts proposed by Student Services: 10,000 (postage)
100,000 (sub & Relief)
110,000
Administrative Services:
A. Tomlinson presented the Clusters proposed cuts:
Cut Sub & Relief in Facilities and Maintenance 53,000
Reprographics (cut back in staff) 10,000
IT (cut equipment and licensing costs) 23,000
Sheriff’s Department (cut overtime) 13,000
Total 98,976
President’s Cluster:
No proposals to present at this time.
Discussion included:
College no longer paying Foundation Director’s salary 40,000
Academic Affairs:
L. Rosas presented the Academic Affairs Cluster Statement of Purpose:
All planning should be data-driven.
Data must be looked at and analyzed to see what the best way to reduce expenditures and protect programs.
The contract has to be respected.
Proposed Cuts:
Between 80 – 90 classes, for a savings of 720,000. (Once the semester begins, that figure may be closer to 90, which could yield a savings of as much as 810,000.).
It was stressed by other members of the Cluster that they needed to see a strong and sincere effort on the parts of the other clusters to cut their budgets, as well. They are not happy about cutting this deep into their programs and have concerns about suffering a drop in enrollment as a result. Our funding base is just below 7000 FTES. Classes may have to be added back to maintain that funding base.
J. Stanbery stated that it is a mandate of the accreditors that we demonstrate that our decisions are data-driven; CPC members should go beyond the summaries and into the data behind them. As the result of several meetings with the Cluster Committee, these figures were established by shared governance. Data from other clusters needs to be analyzed; the CPC needs to see for itself that there is nothing else that can be cut from Administrative Services, for example. Each Cluster needs to meet and bring data-driven decisions to CPC so decisions can be made appropriately.
Discussion included:
Impending retirements (other than the Foundation Director)?
Possible utility bill savings (10%); difficult because of fuel costs. Also, LAHC is lower on utilities than the other district colleges.
Cost of operating new buildings.
Everyone must do what they can to reduce basic costs to the college; salaries and benefits cannot be altered, but discretionary things can be looked at.
Difficulty of decreasing Sheriff’s contract any further; J. Smith reported that the Chancellor has said that we can look for our own replacement for the Sheriff’s.
J. Smith concluded the discussion: this is a good start, discussion is not yet completed; figures need to be gotten together and brought to CPC at the next meeting (9/8). Clusters need to bring Program 100 money data and proposed reductions. Decisions have to be made before the Chancellor’s visit on the 18th.
Update on Accreditation:
J. Stanbery reported that he, Dave Humphreys and Ellen Joiner are going to present the Accreditation document (distributed) to the Board on 8/20. It is an introductory summary of what has been done since the 2006 visit to address the requirements of the accrediting committee. The next accreditation is 2012. A midterm report is due February of 2009. An interim report is due on October 18th.
Items from the Floor
J. Smith discussed ILO’s, which the Senate looked at and passed last Spring. They need to be adopted by CPC (at the 9/8 meeting).
Meeting adjourned at 3:00 pm.