CPC Minutes

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

Monday, 30 June 2008

1:30 pm

ASO Senate Room

Presiding: B. McNeel

Members Present:

Co-Chair: B. McNeel

Administration: L. Spink, L. Rosas, A. Patterson, A. Tomlinson, B. Richards, N. Malone

Faculty: AFT: R. Oakes, L. McKenzie

Senate: M. Wood, N. Barakat

Classified: C. Clark, L. DeSilva

Students: R. Richards

Guests: M. Bishop, S. McMurray

Absent: Co-Chair: J. Smith, Administration: K. Blackburn; Faculty: AFT: B. Guertin; Senate: J. Stanbery; Classified: I. Clarke, T. Gonzalez, R. Nadler; Students: C. Ramires, C. Saenz, L. Leiato

Meeting was called to order at 1:35.

Acceptance of Agenda:

The Agenda was accepted, with the addition of two recommendations from the Staffing Committee:

Replacement position: Custodian

New position: Senior Secretary, Office of Academic Affairs (D. Humphreys)

Approval of Minutes:

The minutes for 5/14/08 were accepted as presented.

Public Comment Time

There were no comments.

Reports:

Administrative Report:

Construction: L. Spink reported on campus construction; discussion included:

• • • • CDC and PE wellness Center beginning construction mid-July
      • consequent impact on parking (handicapped parking moved to lot 1; lots 2, 3 closed; lot 9 closed once CDC moves)
      • WEC meeting next Monday to address parking; everyone was encouraged to attend.
      • Use of City lot; students to attend next commission meeting
      • Technology building: possibilities for parking instead of landscaping

District report included:

• • • • End of the year deficit of 4 million deficit.
      • The Chancellor has directed the district colleges to address budget deficits: look at class offerings with an eye towards offering classes students need at a time they will be able to attend; class size.
      • Faculty hiring: hires must be covered with sufficient hours.

Committee Reports:

Budget: A Tomlinson reported; district is looking at how the Grand Allocation Task Force can help a college in deficit. Our project budget for next year is 30.5 in salaries and benefits; our allocation is 28.5; 29.7 without payback.

Staffing Committee:

C. Clark brought forward two recommendations from the committee; both were approved by consensus:

Replacement custodian

Senior Secretary for Academic Affairs (D. Humphreys)

College Planning:

Cluster Reports:

Presidents: L. Spink distributed minutes from meeting of 5/14. Staffing needs for the Cluster:

1. Vice President, Institutional Advancement

2. Full-time technician for TV studio

3. Economic and Workforce Development staff person

4. ½ time Public Relations specialist, ½ time alumni Director

Discussion included:

Need for PR person

Current Foundation director retiring

Academic Affairs: L. Rosas presented the Cluster Plan Activity Sheet; priorities are:

1. Secretary for Dean Humphreys

2. Add 1 FTE to library

3. Provide additional tutoring

4. Provide secure and safe environment in the LAC by replacing Instructional Assistant that retired

5. Add more student assistants at LAC counter

Administrative Services: A. Tomlinson presented the Cluster priorities: 1. 2 custodians for the new buildings

2. Upgrade campus-wide phone system

3. Night crew custodial supervisor

4. Create new CNSS position within IT group

5. Hire a Maintenance Assistant

Student Services: A. Patterson presented the Cluster priorities:

1. A-Shift supervisor, Admissions & Records

2. Full-time Transfer Center Director

3. .6 Life Skills Center counselor

4. 1.0 Student recruiter

5. .5 B-Shift Student Services Aids in Student Activities

Discussion of priorities included:

Importance of student recruitment vs. campus maintenance

Usefulness of advertising

Addition of tasks/systems to A & R office without sufficient personnel or training; it’s where the students come first

Necessity for Dean of Academic Affairs (Humphreys) for secretarial support

It was agreed to take the first priority from each cluster and have the constituencies vote for college-wide priority; priorities set as follows:

1. A-Shift supervisor, Admissions & Records

2. 2 custodians for the new buildings

3. Secretary for Dean Humphreys

4. Vice President, Institutional Advancement

District Planning:

The revised college strategic Plan is due 8/4. Each college will do an abbreviated presentation to the Board in the next academic year.

R. Oakes informed the Committee that S. McMurray will replace B. Guertin as AFT rep.