CPC Minutes

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

Monday, 20 April 2009

3:00 pm

SSA 219

Presiding:  B. McNeel

Members Present:

Co-chairs:  J. Smith, B. McNeel

Administration:  L. Spink, L. Rosas, N. Malone, A. Patterson, D. Humphreys, R. Richards

Faculty:           AFT:  J. Stanbery, S. McMurray, M. Wood, N. Barakat

Academic Senate:  L. McKenzie

Classified:       L. DeSilva, I. Clark

Guests:  E. Joiner, M. Yanez, L. Yakamakawa, K. Blackburn

Absent:  Administration:  A. Tomlinson; AFT: B. Young;  Classified: W. Gilliam, C. McClenney,R. Nadler, T. Limar; Students: K. Gulley

Meeting was called to order at 3:05.

Acceptance of Agenda:

The Agenda was accepted as presented.

Educational Master Plan

B. McNeel discussed the importance of the Educational Master Plan and thanked all those who worked on it.

L. Rosas stressed the significance of the Master Plan in terms of accreditation and the need for documentation of the process of integration of SLOs and our college planning with the Educational Master Plan.

J. Smith mentioned that the Academic Senate had gone over the document fairly thoroughly already; this is still a draft and work in progress.

B. McNeel turned the meeting over to D. Humphreys.

D. Humphreys distributed the World Café ideas and discussed:

Change in planning cycle necessitating completion of Educational Master Plan by the end of the academic year, by the last CPC meeting of the year (June 27^th), so implementation can begin in the next academic year.

To complete the EMP by the deadline, Cluster plans should be completed a month prior to the June 27^th deadline.

Unit plans will be next to be looked at; the Academic Cluster will be meeting on 4/29 to address the individual unit plans and go over the new external scan with the help of R. Richards.  The scan will be distributed today and will be gone over in more depth on 4/29.  Everyone involved in the unit planning process should be familiar with the Educational Master Plan.  There needs to be involvement in the planning process meetings.

At the end of the World café on 3/27, table leaders were asked to flesh out some "perhapses."  The list needs to be vetted today.    The list was discussed, item by item:

Develop real computer labs (sow)

Create a Property Management Program (sow)

L. Spink mentioned that a friend of hers had offered to do this for the college a number of years ago.

Students not getting needed counseling in CTE programs

L. Rosas discussed the termination of LAUSD's Career Counseling program; need to pick up the slack, possibly in the high schools?

Essential skills

Suggestion to create a common hour.  Discussion included:

• • • • • the common hour time ends up over-booked
        • purpose of shortened schedule for Fridays to be used for meetings, etc.
        • need for participation; teachers need to allow students to attend and administration needs to allow staff to attend

Enhancing Disabled Students Experiences

D. Tull and M. Yanez will address this.

Ground Transportation for student/campus activities (sow)

Discussion included:

• • • • • Purchase by athletics department of 3 passenger vans to transport teams; which could be available for field trips.
        • Possible 4th van purchase for academic purposes

Recognizing contributions and aligning reward systems (grow)

Discussion included publishing of Dean's Honors Lists, etc.

Virtual admissions/records process (grow)

Online Advising and Tutoring (grow)

Discussion included:

• • • • • S. Fasteau has already contracted to do tutoring online
        • Online counseling committee
        • This is also a district-led effort; they are exploring ways to share advising duties and hours among the nine campuses.

Leadership, Ethics, Professional conduct (sow/grow)

Suggestion to promote mentoring.  Discussion included a new generation of leaders and faculty.

Financial Solvency 1, 2, 3 (grow)

Discussion included:

• • • • • Increase revenue through enrollment growth in high enrollment classes
        • Needs to be a stated priority
        • Need to be actively engaged in increasing enrollment so we can pare down the deficit.
        • Increase revenue through contract education
        • Increase revenue source through grants to serve college purposes
        • Relationship between LAHC and harbor OC and SCROC; grant participation with OC; we cannot reach out to SCROC, they are in Torrance's turf.
        • Increase participation and activities etc. with the adult school.

Policy and Processes

• • • • • Attach consequences to failure to meet deadlines. 
          • Discussion included difficulty in working on larger projects when components are not completed on time.
        • Formal presentation of college vision and administration's priorities.
          • Discussion included:  how the foundation money is spent should be included.

Set Example of Following Policy

Discussion included:

Stop approving projects not vetted through the college process.

if it isn't in the unit plan it doesn't get funded.

Replace criticism with genuine concern.

Attititudinal issues leading to missed deadlines, etc.

Lowering cost of Textbooks

Educate faculty/staff in current (esars, etc.) and new technologies (twitter, web2.0, second life) (grow)

Discussion included:

Provide training and generating desire for training.

Overcome resistance on the part of users.

Planned lab space is delayed, alternative space was discussed.

Implement system for faculty web materials on college website (grow)

Discussion included:

• • • • • Existing space on the college website for faculty built materials.
        • J. Lee needs information about requirements and structure; he has sent out a questionnaire for that purpose

B. Richards distributed and discussed the 2009 External Scan and its use in the planning process at every level.

D. Humphreys distributed and the Sow/Grow/harvest/Plow document; he asked the CPC to go over it to make sure everything that should have been identified as priority was.  Discussion included:

• • • Externship program at Harbor
    • Increasing certificate programs; use of certificate programs as progress on AS/AA pathway; transfer degree programs offered to prisoners to decrease recidivism
    • Acknowledge wisdom of existing faculty.
    • College buying policy
    • Mandatory timely student assessments
    • System for division liaisons; communication between divisions
    • Contextualize ethics and communication in CTE areas.
    • Implement mandatory college survival class.

E. Joiner stated that their needs to be an ongoing climate for accreditation.

Meeting adjourned at 4:15 pm.