CPC Minutes

APPROVED MINUTES

COLLEGE PLANNING COUNCIL (CPC)

Retreat

Tuesday, 27 January 2009

10:00 – 3:00

SSA 219

Presiding: J. Smith

Members Present:

Co-Chair: J. Smith, B; McNeel

Administration: l. Spink, A. Patterson, L. Rosas, N. Malone, A. Tomlinson, D. Humphreys

Faculty: AFT: J. Stanbery, S. McMurray, B. Young

Senate: L. Mckenzie, M. Wood

Classified: I. Clarke, L. DaSilva, W, Gilliam

Supervisors: C. McClenney

Students: R. Richards

Guests: S. Fasteau, E. Joiner, J. Parker, K. Blackburn, J. Lee, E. Lum, M. Yanez

Absent: Administration: B. Richards; Faculty: AFT: L. Lane; Senate: N. Barakat; Classified: R. Nadler

Meeting was called to order at 10:10.

Acceptance of Agenda

Agenda accepted as presented.

Action Item: Developing the Educational Master Plan

J. Smith opened discussion: We are taking cluster priorities, listing them together, and choosing the strongest priorities for our students. L. Spink started that what we develop today impacts the master Plan. B. McNeel pointed out the four charts, which will have the cluster priorities listed; each cluster will have a chance to discuss its priorities, there will be discussion, and then voting.

Discussion included:

•  

  • Change in timeline for college planning; the necessity to move planning timeline so that we are not planning for the current year during the current year, with no time for implementation.

  • Defining the vision of what the college will look like in the future; this informs the entire planning process. We plan to begin with a World Café (3/20) to develop a vision which then information the planning process: unit planning, cluster planning, next stages of college planning. It should be completed in June so it can be acted upon in September.

  • Voting is only for CPC members. Constituency representation was discussed.

President’s Cluster priorities

1. Dean of Institutional Advancement (all goals); to include full-time Public Relations Specialist (3,5,7), head of the Foundation, Part-time Alumni director (4,5) Research

2. Full-time technician for the TV studio for community and college programming (3, 5, 7)

3. Economic and Workforce Development staff Person (title TBD) (4, 5)

L. Spink stated that these are the goals brought forward from the President’s Cluster last spring, which have not changed since then. Each of these priorities is on-going, and has an impact on institutional advancement.

• 1. With the retirement of Bonnie Easley, our Foundation Director, the hiring freeze has left us only able to hire someone on a 50% level. We need a PR specialist; the college has gone for 7 years without one. We haven’t gotten the exposure we need.

• 2. The TV Studio is a tremendous resource for college and community programming that we are underutilizing because of the lack of a full-time technician.

• 3. Especially with the stimulus package, we need someone to work with VP McNeel; with limited staff we don’t do as much as we could/should, and are not able to take advantage of opportunities for funding or training in the community. We would like to re-organize the Workforce and Economic Development area. Under Institutional Advancement, we would have a dean who would coordinate the efforts of the foundation, etc. Research would also come under that dean.

• Final list of priorities:

1. Dean of Institutional Advancement.

2. Public Relations Specialist

3. Foundation Director

4. Full-time technician for the TV studio

5. Economic and Workforce Development staff

Academic Affairs Cluster priorities

1. Senior Secretary for Dean of Academic Affairs

2. Provide additional tutoring to meet unmet requested needs

3. 1.0 Instructional Assistant for the Learning Assistance Center

L. Rosas discussed the Academic Affairs cluster priorities:

• 1. The Dean of Academic Affairs was supposed to have a secretary; he needs help with SLO material and program Review material.

• 2. When times get hard, we traditionally lose support for tutoring.

• 3. The Instructional Assistant position for the LAC includes technical support, discipline in the computer labs, student assistance, student oversight, and take care of the global classroom.

Discussion included:

• Faculty hiring not on the list; that is done through FHPC. It is also impacted by district needs and mandates. L. Spink discussed how FHPC list is created; should be based on need and not on popularity.

• L. McKenzie discussed the need for the college to commit to the construction of a Physical Sciences building.

• A. Tomlinson discussed the need for a larger plan in terms of maintaining equipment, etc. The district is pushing for full online degree programs which will be marketed outside of California. The bookstore needs to come on-line.

• D. Humphreys discussed that #4 on the list for this year is not a program 100 cost, and one more program 100 should be added on list: Explore Informational Competency. We are anticipating that the District will make it a graduation requirement; we have to be able to train students and faculty so that it is embodied in everything we do. J. Lee stated that the library is looking at institutionalizing informational competency; teaching it in a methodical way, as non-credit workshops with tests, etc.

• A. Tomlinson mentioned that we need to find other ways to make things like this happen rather than hiring a full-time person; ratio of full-time faculty to part-time faculty was discussed. Also discussed was using prepared material (cd’s, college server) and technology to take the place of a full-time person in teaching information competency, for example.

Administrative Affairs priorities

1. Move the business office to SSA building.

2. Hire an accounting tech for the business office.

3. Upgrade the phone system (will come under Prop J)

4. Purchase a new lawn mower and vacuums (will come under Prop J)

5. Implement on-line book ordering.

6. Sheriff’s golf carts (two new) (can come under Prop J)

7. Sheriff’s key monitoring system (can come under Prop J)

8. IT Sassafras software computer system

9. IT redundancy (can come under district portion of Prop J)

10. Business Office needs additional credit card reader and new printer

11. Custodial supervisor

12. Office assistant to answer the phones

Discussion included:

• Items that will or can be included under Proposition J; money from Prop J is not available until 3/17.

• #8 would cut costs on the software licenses we have to buy, making programs available for the campus rather than for a specific user.

• Final prioritization of list:

1, 2, 3, 8, 11

Student Services priorities

1. B Shift Admissions & Records Supervisor

2. Transfer Center Director/Counselor

3. Life Skills Center Director

4. Online Student Services System

5. Document Management System

Discussion included:

• 1. The B shift position has been empty since Carolyn Clark left. Effects processing of online applications, check prerequisites, attendance accounting records, scanning of documents. Sub & relief can’t be done.

• 2. The counseling chair is currently acting as director of the transfer center, but she cannot spend more than 1-2 hours a day there. Per N. Malone, this puts us out of compliance with Title V. We have no career center director, either.

• 3. No reliable committed funding for the director.

• 4. Student Services has a committee that’s come up with a plan for online counseling; it needs to be implemented and we need the staff to support it.

• 5. Financial aid has almost all their documentation in the system, which makes it very easy to keep and access student records. Would like to have all of Student Services documents scanned. Would involve a dedicated computer used as a server, cost of scanner.

J. Smith broke the meeting for lunch; the votes will be cast between 1:30 and 2:30; at 2:30 the committee will re-convene for the results of the voting.

RESULTS OF VOTING

1. Provide additional tutoring to meet unmet requested needs (Academic Affairs priority 2)

2. B shift Admissions & Records Supervisor (Student Services priority 1)

3. Senior Secretary for Dean of Academic affairs (Academic Affairs priority 1)

4. Hire an Accounting Tech for the Business Office (Administrative Affairs priority 2)

5. Transfer Center Director (Student Services priority 2)

The Committee voted to accept the priorities as listed above as the college priorities.

Meeting adjourned at 3:30