Administrative Services Managers' Meeting Minutes
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LOS ANGELES HARBOR COLLEGE
OFFICE OF ADMINISTRATIVE SERVICE
MANAGERS’ MEETING
MINUTES
December 14, 2006
Present: Dr. A. Tomlinson, N. Tan, B. Englert, I. Clarke, Carla Mussa-Muldoon, M. Zankich, K. Roberts, L. Acosta
Absent: C. Youins
The meeting began at 10:00 a.m. in the Facilities Conference Room.
Dr. Tomlinson gave an update on the budget. There is a projected $3M deficit for this year, although the district projects it will be $4M. Last year the deficit was $2M. The new formula for grant allocation is based on enrollment; therefore, it is critical that enrollment is increased. A fourth session was added to the summer session in an effort to increase enrollment. Construction has caused enrollment to drop; therefore additional classes will be offered at PVHS during the spring semester. Payroll continues to be a problem. A payroll workshop will be scheduled for the first part of the spring semester to deal with these issues.
The electrical shutdown that was scheduled for the weekend of December 15 was cancelled. The delay will cost approximately $100,000.00. The next campus wide electrical shutdown is tentatively scheduled for Friday, December 22. If possible, they would like to start the shutdown on Thursday night, December 21, at 6:30. Other electrical shutdowns are tentatively scheduled for Saturday, January 6, 2007 (which will only affect the east side of campus) and Saturday, January 13, 2007. Mary Copeland will be asked to send out a reminder to everyone to shut down all computers and clean out all refrigerators prior to the shutdown.
The issue of paper delivery and where it should be stored was discussed. Kenny Roberts will speak to Al in receiving about having the paper delivered directly to clerical services.
A procurement workshop will be scheduled for next semester. There are those on campus who continue to place orders without a purchase order. Bill Englert reminded everyone that it is illegal, violating both national and district law.
Dr. Tomlinson discussed moving telephone technicians, Ruben and Jerry, to facilities, since they do not actually work on computers.
Dr. Tomlinson, Ivan Clark, and Bill Englert discussed the lack of communication between operations, administrators, and division heads. They will meet with Mike Bishop to discuss how to resolve the problem.
The sell of the Auto Tech building for $4,000.00 was discussed. The buyer issued the college a cashier’s check and now wants to back out of the deal. The procedure on how to refund the money, less what the buyer owes, is not clear. The check will remain in a holding account until legal council informs us of the correct procedure.
Kenny Roberts will be holding interviews the first of the year for an assistant in clerical services.
Mark Zankich will be storing the coffee from the “free coffee deal” in the cafeteria.
Clara Mussa-Muldoon reported that when deliveries are made to the ASO building during the swap meet, the driver is driving through campus over the lawn. Nina Malone needs to be informed of the problem.
The issue of serving food to students was discussed. The regulations set by the Health Department state a person must be certified in order to serve food.
In regards to signage, it was reported that new speed limit and stop signs will be up next semester. Mark Zankich expressed concern that speed bumps were not big enough and people were still speeding, especially around 7:30 p.m. It was noted that the sheriffs can not ticket for speeding on campus. Carla Mussa-Muldoon would like to see the twenty minute parking limits enforced near the bungalows.
Since the college’s forklift is in need of repair, it was decided that a forklift would be rented for the bookstore to handle the new shipment of books coming in during the next two weeks.
The meeting was dismissed at 12:20.