Administrative Services Managers' Meeting Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICES

 

MANAGER’S MEETING

MINUTES

November 28, 2007

 

Present: Dr. A. Tomlinson, B. Englert, N. Tan, I. Clarke, M. Zankich, K. Roberts,

C. Mussa-Muldoon, T. Grinberg, C. Youins

 

The meeting, designed for in-service planning and program review, began at 12:30 at 22^nd Street Landing Seafood Grill.

 

Dr. Tomlinson began the meeting by explaining the new format for the academic support program review process. Each manager was asked to complete the new program review form for their area. Customer service was listed as the major strength of the Administrative Services area. Areas of concern are the lack of staff and the use of student workers. When addressing staffing needs, Dr. Tomlinson stressed the need to write a detailed justification. Specific examples should be listed when summarizing area improvements.

 

Dr. Tomlinson stated it was unlikely there would be any new hires this year; even so, most managers felt it was their greatest need.

 

The group decided on their cluster’s priorities:

1. Hire a night time custodial supervisor.

2. Create one senior CNSS position in IT.

3. Hire a maintenance assistant.

4. Upgrade campus wide phone system and equipment.

 

The managers were each asked to list three goals they hoped to accomplish in their area.

 

Miscellaneous Issues Discussion

• Plant Facilities is getting a hand activated time clock.

• Rather than building a stage for graduation, a lease to purchase stage was discussed.

• It was requested that the stadium bleachers be washed down weekly; no manpower to complete this huge task.

• Concerns about adding 100,000 square feet of new construction without adding custodial/maintenance staff were discussed.

• Bill will be handling the pay phone issue.

• Mark expressed concerns that the bookstore would not get the receiving area for storage as promised.

• Kenny expressed the need for additional staff especially when he or Kaomi is on vacation.

• The Business Offices request for office equipment (fax machine, printer to print student receipts, USB flash drives, new computers, scrolling marquee) can be purchased with their office supply budget.

• Ivan will request block grant money (L. McKenzie) or grant money (B. McNeel) to install or develop an improved tracking system of student computer use for reporting to the state.

• Personnel/Payroll need long distance telephone access. Bill will handle the request.

• Carla needs support in her request to move Community Services to the GC Building instead of the Administration Building.

 

Announcements

• The Holiday Campus Luncheon is December 11 in the cafeteria.

• The January board meeting will take place on campus, January 30 in the Seahawk Center or the Music Recital Hall.

 

The meeting ended at 3:30.