Administrative Services Manager's Meeting Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICES

 

MANAGER’S MEETING

MINUTES

September 15, 2009

 

Present: Dr. Ann Tomlinson, Nestor Tan, Claudette McClenney, Bill Englert, Mark Zankich, Ivan Clarke, Tatyana Grinberg, Sergeant Van, Carla Muldoon

 

The meeting began at 1:25 p.m. in the President’s Conference Room. Dr. Tomlinson began the meeting with a brief summary of the budget. Our budget for this year is $28M, our expenditures are $32.M, leaving us with a projected deficit of $3.8M. She noted that utilities are up 20%; office supplies are down 10%.

 

Ivan reported that Alert U, an emergency text message notification system, is set up and ready to go. Administrators will need to be trained. Student services will market it to the students. It is a self subscription system to be used for emergencies only, not regular announcements.

 

IT is testing desktop monitors, a virtual system with only a monitor, keyboard and mouse. Labs will be first to get the system. IT has purchased a Bomgar remote access network appliance which will give IT remote access to computers from a centralized location.

 

IT’s issues include continuing problems with the phone switch and increased multimedia use. IT has become a component in more areas; example, key cards, air conditioning, security, etc. making things unmanageable with their small staff. IT will request one additional staff at the next staffing committee meeting.

 

Claudette reported that with the move to Calpers there will be major changes in our health benefits. The Health Fair will be October 13. Online registration for benefits is required every year. Since there is no longer a personnel assistant some personnel work is being shifted to payroll. Claudette, who is our EAP coordinator, reminded everyone that EAP offers free services to employees.

 

Mark now oversees reprographics. He reported that sorting and distributing of mail takes about an hour per day. Printing jobs are reduced as we move to a self help mode. New copiers are on order from the bond for the bookstore and reprographics. The bookstore is doing well with vending; Mark thinks his numbers are up from last year.

 

Dr. Tomlinson announced there will be no Winter session and likely no Summer I. The only classes offered will be from SFP or Grants. There is a possibility of Summer II starting in July. The campus will be open during Winter and there will be no furloughs at this time.

 

Tatyana reported that fees have increased to $26.00 per unit. They added a cashier window, making four, which helps with the lines. The Business office now has 5.5 cashiers. Overtime has been cut by $600.00. They purchased a new printer which needs to be set up.

 

Carla expressed concern about the increase in security costs for the swap meet. She and Sergeant Van will meet later to discuss.

 

Sergeant Van reported that security cameras are being considered through the bond for the parking. Carla suggested they have speakers. He noted that parking is not an issue this semester and that traffic is under control as long as they keep it moving. The number of cadets is down due to lack of money. Lack of respect for the officers was discussed.

 

Bill reported on several issues:

• There are problems with the air conditioning in the Cafeteria and Music building. It will take time to fix since three bids are required.

• The cooling system in the Tech building failed due to a component failure which caused a “rain forest” effect.

• The temporary parking lot next to the Tech building will be closed 9/18/09 for boring.

• The floors will be stripped and waxed this summer.

• Work is being done in the cafeteria kitchen.

• As part of the recycling program, we now have trash cans that are solar powered trash compactors.

• Raccoons continue to be a problem.

• The wireless clock system is working well. Clocks were installed in classrooms and common areas.

 

Community Services will be having an internal audit but no pre-audit date has been set.

 

An Administrative Services BBQ was discussed with a tentative date of October 30. It will be a potluck with the managers contributing $20.00 to $40.00 each.