Administrative Services Cluster Minutes
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LOS ANGELES HARBOR COLLEGE
OFFICE OF ADMINISTRATIVE SERVICES
CLUSTER MEETING
MINUTES
April 30, 2009
Chair: Dr. Ann Tomlinson
Staff: Bill Englert, Claudette McClenney, Mark Zankich, Tatyana Grinberg, Ivan Clarke, Sergeant Harry Van, Al Askew, Arif Ahmed
Faculty: Sally Fasteau, Lauren McKenzie, Mark Wood, June Smith
Students: Carmen Rubaccaba, Erika Frelot, Steven Delgado, John Lim
The meeting began at noon in the President’s Conference Room with a discussion about the cadets. At one time there were 17 cadets, now there are only 9. The cadets have to purchase their own uniforms for $200.00, while only getting student worker pay. The students suggested a fund raiser to help purchase the uniforms. It was agreed that fund raisers usually do not generate enough money. The sheriff’s plan to post fliers announcing openings for cadets and working with the job placement center to find candidates.
Dr. Tomlinson asked everyone to make a list of the needs for their area. She described the economic forecast for the next year as bleak. She reported that the deficit is at $1.5M. That figure is down mostly due to centralized accounting which has controlled expenses. Supply purchases are down but utilities are up due to the new buildings. Some areas are doing a good job of controlling their expenditures while others are growing their expenditures. The Administrative Services cluster expenditure report for the past five years was distributed.
There will be some reorganization to make things more efficient. To give repro/mailroom additional assistance, Al Askew took over managing repro but he doesn’t have the staff to make the reorganization work. Since repro is also in Mark Zankich’s job description, Mark will take over as manager of repro. Two new copiers will replace the old ones in repro and a new copier will be placed in the Bookstore. This will give students and faculty additional hours of copy service.
The Bookstore is moving towards online book ordering. Book costs could be kept down if the faculty would put in their book orders early. Last minute orders cost more money.
IT needs to add lower level positions to help with their load. There is only one person in IT to service all the computer labs, two techs are assigned to academics, one to administration and one to service telephones, copier, etc. The students suggested having student volunteers to help out in IT. Making it a credit class or a certificate program was discussed. June Smith will follow up with Academic Senate.
Two new pay phones have been purchased and will be installed. The previous pay phones were removed by the company that owned them because we were not generating enough income for them.
Facilities need a flatbed cart, a lawnmower, vacuum cleaners and a hvac system for cleaning the bathrooms.
The Sheriff’s office needs new carts. The Sheriff’s office gets secretarial support from Administrative Services since their secretarial position has not been filled.
The Business office is understaffed with only five employees. In order to provide more help to the students at the window, accounts payable will be taken out of the Business office and moved to Administrative Services.
A new program has been set up through Prop J and the District to get people working. It provides free labor to the college to support the recycling program. The workers pick up the recyclables, sort them and do the cardboard bailing. The State provides the blue recycling bins at no cost. The campus does not have enough concrete trash cans.
ASO and Plant Facilities discussed working together to start a program where ASO would manage the recycling bins. Some revenue from recycling would go to ASO and some could fund cost centers. Bill Englert reported they are building a recycling center in Plant Facilities.
Saturday, May 2 has been set aside as the “Mayor’s Day of Cleaning”, a city-wide program. About 20 students and staff have volunteered to clean areas of the campus.
The students would like the bookstore to stay open later to accommodate students taking evening classes. Dr. Tomlinson explained there is not enough staff to man the bookstore additional hours and suggested students plan their needs ahead of time. With a new modern student union and bookstore opening in a few years we will move towards more self-help. A suggested example was vending machines with scantrons.
Emergency/disaster preparedness and training was discussed. Some emergency supplies are kept on campus, but each individual should have their own emergency kit ready.
Dr. Tomlinson will take the priorities discussed to CPC.
The meeting ended at 1:30 p.m.