Administrative Services Manager's Meeting Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICES

 

MANAGER’S MEETING

MINUTES

APRIL 22, 2010

 

Present: Dr. Ann Tomlinson, Nestor Tan, Mark Zankich, Claudette McClenney, Bill Englert, Ivan Clarke, Tatyana Grinberg, Sgt. Harry Van, Deputy Melvin Young.

Guest: Dr. David Humphreys

 

The meeting began at 10:00 a.m. in the President Conference Room. Dr. David Humphreys, Dean of Academic Affairs, was in attendance to give a presentation on the new online program review application he is spearheading. The district office has created a task force, where two programmers from the district office who are familiar with BW and BI, along with Dr. Humphreys are creating an online program review template. The college presidents support the project and earmarked $500,000 in bond money to create the program which will have one programmer at the district office to maintain it once it is completed. Dr. Humphreys will be the administrator for our campus and possibly Dr. Richards. The application may be functioning by September.

 

The idea is to create a question bank which will generate data. The data will be pulled from BW and an appendix which will include work orders, data on safety, accreditation standards, budget reports, etc. Dr. Humphreys requested that the managers generate a list of questions of what they need for their area and from this information a program review template will be built specifically for Administrative Services.

 

Bill expressed concern about what is expected from the managers for program review. Dr. Tomlinson reassured everyone that the managers will work together as a team to compile the information needed and she will pull it together. We will pick a format and include short and long term goals and operational outcomes over a three year cycle. She noted it is difficult to accomplish goals without funding. She is concerned about the failure to plan and lack of communication between the academic side and facilities.

 

Nestor reported on the ATM machines. One will be installed in the Seahawk Center in the same location it was before and the other will be in the new Sheriff’s office. The one in the Sheriff’s office will be open 24-7 which will accommodate people at the swap meet. Facilities and IT will have the analog line and power source ready for installation which should be by June. The vendor is Higher One.

 

The ADA self evaluation on safety was discussed. Bond money will be used for ADA compliance. Sergeant Van said a wheelchair lift is needed for every building.

 

An individual is donating money to culinary for a summer program for high risk students.

The President has asked Dr. Tomlinson to look into installing water machines on campus. Since there is no cost to the campus it would be a land lease and would need to go out for bid. The system requires a water line, drain and power outlet. Replacing a vending machine with a water machine would be the simplest solution. Bill will walk the campus with the prospective vendor and discuss feasibility. There is concern about taking bottled water sales away from the bookstore. The project would need approval from CPC.

 

The meeting ended at 11:30 a.m.