Administrative Services Manager's Meeting Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICES

 

MANAGER’S MEETING

MINUTES

March 24, 2010

 

Present: Dr. Ann Tomlinson, Nestor Tan, Claudette McClenney, Bill Englert, Ivan Clarke, Tatyana Grinberg, Carla Muldoon

 

The meeting began at 10:00 a.m. in the President’s Conference Room with Dr. Tomlinson giving a financial update. Harbor’s deficit is $1.7M, not $1.4M as reported by the district since the extra revenue is restricted. Next year our allocation will be the same or less making it impossible to make it without more cuts. The district’s $45M reserve is dwindling and could be used up in 1½ years if they continue to backfill and use the reserve to maintain Student Services.

 

The AFT faculty union is pushing to hire faculty to meet our FON (Faculty Obligation Number). Against the advice of the budget committee co-chairs, we will probably hire three to five instructors. Each position costs about $100,000 per year. The fine for not filling the positions is $65,000 per position, although for now the fine has been suspended.

 

The Broad of Trustees wants to save jobs, so furloughs are likely. Other options include equal rollback of salaries, salary cuts on a sliding scale which would be more equitable, and cutting hourly. Layoffs are not impossible. Administrative Services has lost three positions this year already, one in Facilities, one the Business office and one in Personnel. Student Services has hired three new people.

 

Dr. Tomlinson referred to the handouts that were distributed. The manager’s were asked to review the material regarding accreditation, unit plans, program review and student surveys. Dr. Tomlinson is concerned about the disconnect between linking the strategic plan and the budget. With accreditation coming up, Administrative Services has the opportunity to request sufficient financial resources to support our area. She explained “total cost of ownership” (TCO) which refers to the real cost of a project or program. She is especially concerned for IT’s future and the unrealistic expectations put on them. When other areas add more staff, it adds more work to our area. When doing their unit plans, she wants the manager’s to consider the following:

• Calculate the real cost (TCO) of what they do.

• List tasks that take them away from their regular jobs.

• Justify the need for more people by documenting the lack of resources to support additional/new programs.

• Justify expenditures verses hours spent.

 

Claudette reminded everyone that any benefit issue should be brought to her so she can work with the district to resolve the problem. December 31 is the last day to complete the Sexual Harassment Training either online or when offered on campus. This training is for non-supervisors. Certificates of completion go to Nina Malone. Mental Health & Wellness Day is March 24.

 

The meeting ended at 11:30 a.m. with plans to meet more often.