Administrative Services Managers' Meeting Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICE

 

MANAGER’S MEETING

 

MINUTES

March 21, 2007

 

Present: Dr. A. Tomlinson, N. Tan, B. Englert, I. Clarke, M. Zankich, K. Roberts, C. Youins, M. Berger, C. Mussa-Muldoon, Officer M. Young

 

The meeting began at 9:00 a.m. in the Facilities Conference Room.

 

Dr. Tomlinson reported that the CPC has requested that each cluster put together a unit plan. Each manager will be responsible for completing a unit plan worksheet for their department. All managers will receive an electronic copy of the worksheet. Dr. Tomlinson outlined the procedure to complete the unit plan. The manager will list the department’s objective and its priority and then use the Strategic Plan 2005-2007 as a guide to listing the strategies to obtain their goal. After listing the activities/tasks and resources needed for each objective, the cost needs to be roughly identified. All costs related to that objective needs to be included. If hiring a new employee, include salary and equipment expenses necessary for the employee to do their job. For example, a desk, chair, computer, and telephone and set up of these items.

 

Cluster Priorities

Administrative Services

1. Senior Accountant

2. Lighting needs

3. Update telephone system

4. Wireless network for Seahawk Center, PCR, and Library

5. Update office computers (Personnel, Payroll, and Clerical Services)

 

Priorities for Business Office:

1. Hire/replace senior accountant

 

Priorities for IT:

1. College wide wireless network

2. Create automated system

3. B Shift for support for evening classes

4. Need senior to develop projects

 

Priorites for Facilities:

1. Lighting

2. Telephone – less expensive to replace existing system than to upgrade/repair

3. Emergency call boxes on campus

 

Priorities for Sheriff’s Office:

1. Lighting

2. Signage

3. Storage space

 

Priorities for Personnel/Payroll Office:

1. Upgrade computers

2. Software for network connection

3. Employee evaluations

 

Priorities for Bookstore:

1. Coffee area

2. New flooring

3. Hire cashier

4. Warehouse/storage space

 

Priorities for Clerical Services:

1. Hire back up office assistant

2. Upgrade equipment

3. Centralize paper usage

 

Other announcements/issues:

 

Clerical services is getting a new copy machine. Current copier is obsolete and parts are no longer available. The new machine will be leased.

 

Bill discussed the need for equipment in facilities to transport items (particularly paper) across campus.

 

The Sheriff’s office is in the process of posting their emergency phone number 4600, around campus. Students, faculty, and staff can also use this number to request an escort.

 

The Sheriff’s office is in need of cart. Rather than use the President’s cart, Bill suggested that two of the facilities carts be unaltered and given to the Sheriffs. It was decided that the Sheriffs would take one and facilities would keep the other. Officer Young reported that Cadets can no longer drive carts.

 

The issue of plant facilities picking up expenses from other departments was discussed. The individual divisions should have program expenses in their own budgets. The possibility of chargebacks was discussed. Bill will give Dr. Tomlinson a list identifying expenses paid for by facilities that they should not be paying and she will take the list to Senior Staff and CPC.

 

The bookstores need for a warehouse was discussed. Bill and Mark agreed that the bookstore could take over the current receiving warehouse when receiving moves to their new facility. Also discussed was the need to renovate the bookstore, especially the floor. State money is not available for the bookstore. Options were discussed to either seal the floor and cover it with vinyl or remove it and replace with a decorative concrete.

 

Claudette reported that the AFT is filing a grievance with regards to student workers who have worked five years or more. This will have a huge impact on the campus. The union is also requesting permanent cashiers for the bookstore.

 

Claudette announced the upcoming Wellness Kick-Off, tentatively set for April 16. Maps will be needed. She is also working with EAP to set up the following workshops: “Working with Difficult People” and “Customer Service.”