Administrative Services Cluster Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICES

 

CLUSTER MEETING

MINUTES

February 19, 2009

 

Chair: Dr. Ann Tomlinson

Administration: Nestor Tan

Present: Bill Englert, Claudette McClenney, Mark Zankich, Tatyana Grinberg, Ivan Clarke, Sergeant Harry Van, Deputy Melvin Young

Faculty: Sally Fasteau, Lauren McKenzie

 

The meeting began at 11:00 a.m. in the President’s Conference Room. Dr. Tomlinson announced that the state passed a budget and it is favorably to the community colleges.

2008-2009 Changes:

• Eliminates $39.8M for a 0.68% cost-of-living adjustment approved in the 08-09 Budget Act (COLA).

• Eliminates $4M for reimbursable state mandates.

• Maintains funding for 2% enrollment growth (24,000 full-time students).

2009-2010 State Budget

• Funds 3% enrollment growth, or enough funding for 36,000 full-time students.

• Maintains funding for Competitive Cal Grant program.

 

State to repay K thru community colleges $9.3 billion starting in 2011.

 

Dr. Tomlinson passed out spreadsheets to explain Harbor’s 2009-2010 tentative budget. The first page shows FTES which is the basis for the budget. Page two shows that the district’s budget for 2009-10 has been cut. Page three lists Harbor’s budget of $29,641,676 including $1,138,456 for deficit repayment. The last page shows Harbor’s adjusted revenue of $38M; $7.5M going to the district for assessment, $1.2M to the sheriff. The District is not taking our deficit repayment but we still owe it. Summer One will be cut as a means of saving money.

 

Academic Affairs plans to add 5-10 new faculty which will cost about $1.5M. More support staff is needed.

 

Each manager reported on the budget for their area.

• Bookstore – approximately $500,000

• Business Office - $522,800 – The supply budget was increased due to an increase in credit card expenses.

• Facilities - $2.4M for operational, $1.3M for maintenance. DWP increased 20%.

• IT - $680,000

• Payroll and Personnel – Their budget is integrated with Admin. Services, which is $2.4M. Admin. Services uses their budget to absorb the needs of other areas.

 

Several issues were discussed:

• In order to service the students, two “smart” payphones will be purchased for $400.00 each. IT will install them using our existing phone lines and the Sheriff’s office will collect the money.

• Parking continues to be a challenge. Concerns were raised about unauthorized people parking in assigned parking spaces, legitimate ADA parking, and the $3.00 parking fee the City of LA Rec and Parks is charging for the eastern lot. Dr. Tomlinson stated that Harbor pays Rec and Parks a substantial fee for using their lots and anyone with a parking sticker can park for free in the third lot as long as the first two lots are full.

• IT will upgrade the Business office computers with surplus computers from the old buildings. Ivan Clarke will send an email to all requesting computer needs so other offices can make use of the surplus computers.

• Three B shift custodians were moved to A shift due to a greater need during the day.

• IT is concerned about losing one of their staff to another college.

• Four new cadets will be hired though job placement.

• Evening coverage in repo has been a problem. Repo cannot be left open since it is combined with the mailroom. The possibility of a roll down door or relocating the mailroom was discussed. For now, cadets will be stationed outside repo to let staff in after hours.

• The Sheriff’s office needs new carts; possibly they can be purchased through the new bond.

• Facilities needs a new lawn mower. A new one costs $40,000. They are looking into purchasing a used one for $13,000 or repairing the old one for $5,000.

• Payroll and personnel will begin scanning their documents in the near future.

• The marquee contract is pending bond money.

• Purchasing a heavy duty portable shredder was discussed. The cost is about $3,000. Facilities will set up a campus shredding day in the near future with an outside vendor.

• Sally Fasteau expressed concern about the payroll window being in an open hallway. Lauren McKenzie suggested privacy screens for payrolls monitors. Dr. Tomlinson noted that the office was poorly designed.

• Copies of the OP Plan had to be requested several times from certain areas before they were returned. Some individuals increased their OP Plan budget. Lauren McKenzie is concerned that people do not understand the budget.

 

Dr. Tomlinson announced the Chancellor may require a two days a month furlough for all VP’s, Deans, and unrepresented to help with the budget.

 

Priorities for 2009-2010 will be discussed at the next meeting. The meeting ended at 12:30pm.