Administrative Services Managers' Meeting Minutes

LOS ANGELES HARBOR COLLEGE

OFFICE OF ADMINISTRATIVE SERVICES

 

MANAGER’S MEETING

MINUTES

February 13, 2008

 

Present: Dr. A. Tomlinson, N. Tan, B. Englert, I. Clarke, M. Zankich, C. Mussa-Muldoon, T. Grinberg, C. Youins

 

The meeting began at 2:00pm in the Facilities Conference Room.

 

Dr. Tomlinson made several announcements:

 

The District wants us to grow by 170 FTS by this year. They are giving us a $250,000 advance, which we will have to repay if we do not reach our goal.

 

In August, we will be moving into the new Northwest Academic, Administration, and Tech Buildings. Construction will begin on the new library in January. The new library will be located where the old Business building now stands. The State funds half of the Library, but gives us a two year window to complete the project.

 

There will be three sessions this summer, rather than four, which will be less demanding and hectic for everyone.

 

In hopes of increasing enrollment, the recruiters are leasing buses to drive high school students to Harbor to take their assessment test.

 

Harbor took a major hit from the District in net allocations. Our allocation for 08-09 will be $28.3M, down $400,000 from last year. Harbor brings in $38M revenue from the State. The District wants us to cut our deficit to 1.5 million from 3 million. Finding ways to cut expenditures is difficult when salaries and benefits alone are 1.5 million. Student workers will need to be cut.

 

Parking continues to be a major problem.

 

Mark Zankich reported that the District’s 15-day book return policy is hurting the bookstore. This allows students enough time to purchase the book cheaper on-line and return their original purchase to the bookstore for a refund. Instructors who want to purchase books from the bookstore at cost is another problem. The self-service vending in the bookstore is doing well.

 

Tatyana Grinberg reported that the Business office is very busy, but expects things to slow down next week. She is currently using temps. The Business office will get much needed computers from other offices when we move into the new building. The issue of sending students back and forth between the cashier and A & R was discussed. This will continue to be a problem because the Business office will not be moving into the new building with A & R. Concerns about our refund policy was discussed since dates and deadlines are not uniform across the District.

 

Claudette Youins announced that she is officially a certified Human Resources Specialist. An excellent financial workshop with PERS was held on February 7. In March, a workshop explaining the difference between a 403B and a 457B will be held; a regular PERS workshop will take place in April. A new performance evaluation program will roll out soon. Claudette discussed the proper procedure for changing work schedules. Changes must be in writing and signed by the VP. New hires include Jackie Copeland, secretary at the information desk; Tim Davis, instructional assistant; Tayhesia Darby, Admissions and Records; and Kym Valieja, instructional assistant.

 

Bill Englert reported on some problems with the new facilities building, the power outage on February 15, the repair of the gate to the field, and the repair of several broken windows on campus.

 

Carla Muldoon continues to have an issue with the lease on her copier.

 

The IT Department will bring the computers and phones up after the power outage on February 15. Ivan Clarke reported that IT will be looking for a new home when the library comes down. IT will be removing Novell, updating Outlook, and upgrading

everyone to Word 2007. Workshops will be available.

 

The meeting ended at 3:30pm.