ACADEMIC AFFAIRS STANDING COMMITTEE OF THE CPC

ACADEMIC AFFAIRS

STANDING COMMITTEE OF THE CPC

MINUTES

FOR THE MEETING OF

November 30, 2005

1:30 p.m.

President’s Conference Room

Attending:      

Administration –Nancy Carson, Luis Rosas

Faculty – Nabeel Barakat, Bruce Lemon, Lauren McKenzie, Susan McMurray (Senate)

Joyce Parker, Jim Stanbery, Pamela Watkins, Mark Wood, Bradley Young

Absent:

Administration - Charlie Bossler, Bobby McNeel, Bob Richards, Ann Tomlinson

Classified –Hovsep Kotelyan, Traci Liley

Classified Manager - Carla Mussa-Muldoon

Faculty –King Carter, Wendy Hollis, Joy Fisher, Susan McMurray, Evelyn Portis, Stanley Sandell

Students

Luis Rosas chaired the meeting. 

I.          MINUTES

Minutes of the November 9, 2005 meeting were distributed.  Minutes were corrected to show that Mrs. Susan McMurray was in attendance at the 11/9/05 meeting.

II.                PROPOSITION A/AA ACTIVITY UPDATE

The recent article in the Harbor Tides, reporting that the Business Building is coming down, is factually incorrect.  Ceiling removal in the Science Building begins on 12/16/05.  The expected completion date is sometime in February, 2006.  Tiles are to be removed, at night, during February.  One instructor will be moved to accommodate the work. 

III.             THE PROCESS OF PRIORITIZATION

Through Unit Plan preparation and Program Review, each of the instructional areas should have a clear picture of their needs and priorities.  The next step is to come together and prioritize as a group, prior to submission to the CPC.  At the CPC level all clusters will be represented and we do not want to come in with opposition amongst ourselves.  Handouts from the September 2005 meeting were re-distributed by Jim Stanbery.  Members were reminded that the first full cycle of the planning experience will be the most challenging.  Since planning is an on-going process, later revisions should be accomplished much easier.  Mr. Stanbery likened the experience to dressing a Christmas tree.  We can leave the tree up year round. Perhaps we only have to do the basic part by getting the tree and ornaments up once. Or, it could be that in the beginning the tree looks pretty bare and only after practice and maturity will the tree become full and complete. 

For this first full experience chairs have been asked to follow prescribed steps:

Step 1 – Unit Plans have been submitted.  Now chairs are asked to update or revise at any time so that they remain an honest reflection of what is transpiring in their unit.  Not only should current happenings be included, but any things that the unit wants to undertake as well.  All add ons should be merged into what is being done now.

Step 2 – CPC is asked to think in terms of what the entire clusters should be doing.  For example, if there is a desire to develop a Culinary Arts Program, this should certainly be reflected in the Unit Plans for the Science and F&CS Division. 

Step 3 – Planning calendar.  Set as a goal, for the next year, a limited number of priorities  and justifications.  Completed activity sheets will be passed around the table as part of an Academic Affairs Cluster meeting.  Later, these will be rated to arrive at a final cluster ranking.  (The process has been in place and operating very well within the Staffing Committee.)

Dr. Spink asks that the Program Review document be pulled together in a formal package prior to the Accreditation visit.  Before submission, make sure that all materials are included.  It was agreed that all documents would be due to the Office of Academic Affairs by 12/22/05.  Dr. Tomlinson will prepare a nicely finished product.  For those who may need assistance, the Senate Committee has a Program Review Office.  Call Mark Wood, Jim Stanbery, Nabeel Barakat, or Joan Thomas-Spiegel for help.  Models and materials are available on request.

l Chairs are reminded if they have to make a choice of a class to offer or cancel, their unit plans should direct them. 

l  Student success rates have a direct impact on the progression of classes. 

l  When facing the loss of faculty, as anticipated in Developmental Communications, a reallocation of resources may need to be made as student need continues.   This is the sort of information that should be reflected in the Program Review document.

l  Enrollment management is a big part of the Unit Plan as the Unit Plan is a “need plan.”  Analysis is found in the Program Review.  This, then, becomes the Unit Plan.  Ideally the documents should be viewed side by side.  Chairs should not be asking for anything new unless it is included in the Unit Plan.

Nabeel Barakat will provide a Program Review format to be advanced to chairs.  The first Division Chairs’ meeting in December will be set aside to work on these documents.