Academic Affairs Cluster

ACADEMIC AFFAIRS COMMITTEE OF CPC

M I N U T E S

October 3, 2007

2:30 p.m.

LRC 207

ATTENDANCE

PRESENT

Administration

Kristi Blackburn, Dr. Robert Richards, Luis Rosas

Faculty

Carmen Carrillo, King Carter, Lauren McKenzie, Joyce Parker, Dr. Evelyn Portis,

Dr. Stanley Sandell, Beverly Shue, June Smith, Jim Stanbery, Tricia Wickers, Mark Wood, Bradley Young

ABSENT

Administration

Dr. David Humphreys, Bobby McNeel, Dr. Ann Tomlinson

Faculty

Juanita Naranjo, Pamela Watkins

Classified Manager

Carla Mussa-Muldoon

Classified

Hovsep Kotelyan, Traci Liley

Students

None Present

CALL TO ORDER

Luis Rosas called the meeting to order in LRC Room 207 at 2:35 p.m.

I. MINUTES

After review of the minutes from the September 19, 2007 meeting, the minutes were accepted as presented.with one correction—King Carter was present. Jim Stanbery noted that because the committee did not meet on September 26 as planned, the topic that was to be taken up at that meeting, namely, the review of unit templates and deciding on the approach for the next meeting would be the focus of today’s meeting.

II. SELECTION OF PLANNING TEMPLATE (Continuing)

While the members reviewed sample templates from L.A. Trade-Technical College and Allan Hancock College, Jim Stanbery commented that what the committee needs to be thinking about is how do we want to do it here and how can it be done in a way that would be the clearest, simplest and the easiest and yet provide us with the information we need to have.

Mr. Stanbery distributed additional information for committee review and made comments regarding each item:

Educational Master Plan Update Proposal from the Chancellor’s Office

Ø The Chancellor is concerned that the different schools, in adopting their educational planning templates, are not including specific references to basic skills.

Agenda from May 2, 2007 meeting of Academic Affairs Committee of CPC

Item II. Cluster Planning and Program Review, No. 2. These plans prioritize activities . . .

Ø If you would focus on the idea of activities but we are going to have some sort of form that is also going to indicate any positions involved, equipment involved and facilities involved but only in a way that show they support the activities.

Mathematics Department Unit Plan Sample Templates

Ø These are the samples that we work with here at Harbor College. We do not have to stay with these if the examples from other schools lead us in other directions with the condition that Lauren McKenzie has to approve the final version.

Planning Timeline

Ø The Calendar integrates program review with unit planning.

Unit Plan Sample from L.A. Southwest College

Ø They use a narrative format rather than a grid.

Los Angeles Harbor College Program Review Assessment Spreadsheet

Ø This is what we were using this past spring. It is basically just a check off for what we have in the program review and the question would be how much of this stuff in the program review needs to be in the unit plan to support what it is that the unit plan is calling for and to enable people to prioritize from that.

Ø We do need to show the progress of our program review. All of the previous program reviews should be printed out or put away in a file somewhere where they are not confused with current program reviews and somewhere where they are sealed off from alterations, possibly in a PDF file so they can be used as a benchmark against where we are today. This is how the District is going to be able to see our progress. Mr. Rosas commented that he would like to see a living, live program review set on line that anyone can see the way it is today. Mr. McKenzie also made the comment that he would like to see it approached more like a journal than a living document. Mr. Stanbery also added that the November 14 meeting is supposed to be focused on the “adoption of a grid showing program review status for all disciplines in Cluster” and at that time we can include in that to have them available for anyone who wants to see them.

Program Review Report Feedback Sample from Behavioral Sciences

Ø There is a complete set of these reports from all of the Divisions on file. They provide a good snapshot of where we were at the time.

Core Indicators of LACCD Institutional Effectiveness, Revised Draft, dated 8/01/07

Ø This, again, is a District planning document. There are measures that the District is going to be using for evaluating its strategic plan. How many of these measures would you want to have in your program review or unit plan to substantiate what you are asking for or what you want to do?

Mr. Stanbery made the suggestion as to how to proceed that even though it may wind us up with very close to what we have already, that we start from scratch with each member thinking in terms of what they would like to see on a unit plan. If we are going to use a grid format, what are the other columns you would like to see on there to enable anybody who was looking at it to more or less have all their questions answered?

Discussion ensued on the grid format as opposed to a narrative format. Mark Wood commented that the Program Review is our narrative and out of the program review we should have program weaknesses and a means of addressing them and that is what goes into the spreadsheet.

The terminology has to be such that in doing your program review, you are assessing in the same frame of reference as the unit plan. One approach would be to have a grid but also have separations in the grid so that you have room for explanation. Mr. Rosas also noted that the narrative becomes critical in the requirement that we have for analysis.

The use of annotating and making cross references was also suggested.

III. Adjournment