Academic Affairs Cluster

ACADEMIC AFFAIRS COMMITTEE OF CPC

M I N U T E S

October 1, 2008

2:30 p.m.

Facilities Conference Room

ATTENDANCE

PRESENT

Administration

Dr. David Humphreys, Bobby McNeel, Dr. Robert Richards, Luis Rosas

Faculty

Nabeel Barakat, King Carter, Sally Fasteau, Joy Fisher, Jonathon Lee, Evelyn Lum, Lauren McKenzie, Dr. Stanley Sandell, June Smith, Jim Stanbery, Mark Wood, Bradley Young

CALL TO ORDER

Luis Rosas called the meeting to order at 2:40 p.m. in the Facilities Conference Room.

I. ADOPTION OF AGENDA

The agenda was accepted as presented

II. ADOPTION OF MINUTES

The minutes for the meeting of September 3, 2008 were accepted as presented.

III. 2008-9 UNIT PLANS – Linkage to program reviews and to spring offerings strategy

Mr. Stanbery reminded members that the next cycle of unit plans is underway. He also reviewed with the committee excerpts of a presentation made by the accreditation commission at the last District Planning Committee meeting tracing the history and development of the planning process and emphasizing the increasing emphasis on its direct connection to budgeting.

Mr. Stanbery also noted that in the current submission for the October 15 accreditation report, he and Ellen Joiner went through each program review pointing out passages from unit plans that addressed concerns divisions had expressed in their program reviews because the accrediting commission wants to see those connections. When a division is doing its narrative portion, references to program review findings should be included wherever appropriate. Dean Humphreys added that these can also be included in the spreadsheet in the column providing for external references. Mr. Stanbery went on to say that the suggestion had been made that narrative portions should show more reflection on the basic data trends for each unit and its various offerings (e.g., comparative enrollment and retention rates, etc.) To provide for the direct linkage between plans and budgeting, unit plans should also include updates of the efficiency reports filed last August indicating the relative priorities of current offerings, as supplements to the plans if not as integral parts of them, according to the committee’s formatting decisions of last spring. The result would be unit plans providing a fuller integration of three components: a narrative portion, a spreadsheet in which each unit prioritizes activities it would like to implement in the future, and a component in which the unit provides an assessment of current offerings and their relative priorities.

June Smith also strongly emphasized, and the resulting discussion confirmed, the importance of devising a way in which these plans would show the relative income generation potentials of current offerings and future priorities.

The first meeting in November was decided upon by consensus as the deadline for turning in unit plans with these three components; the narrative portion, the activities spreadsheet and the supporting documents including an update of efficiency assessments.

IV. ITEMS FROM THE FLOOR

Sally Fasteau reported the following motion from the Academic Senate: that the Academic Affairs Committee begin to review the alignment of all academic divisions at Harbor College. Mark Wood seconded the motion. Mr. Rosas observed, and all speakers agreed, that this is an administrative prerogative, and while this committee could begin the discussion in an advisory capacity, it would be more appropriate for Division Council to do. The consensus was to refer the Senate’s motion to Division Council.

V. ADJOURNMENT