ACADEMIC AFFAIRS STANDING COMMITTEE OF THE CPC
MINUTES
FOR THE MEETING OF
August 24, 2005 – UNOFFICIAL MEETING (No quorum)
1:30 p.m.
President’s Conference Room
Attending:
Administration –Bobby McNeel, Bob Richards, Luis Rosas
Faculty – Nabeel Barakat, Bruce Lemon, Lauren McKenzie, Mark Wood, Jim Stanbery, Bradley Young
Classified – Traci Liley
Students - Joe Gillman
Guest – Sally Fasteau
Absent:
Administration - Charlie Bossler, Nancy Carson, Ann Tomlinson
Classified –Hovsep Kotelyan
Classified Manager - Carla Mussa-Muldoon
Faculty - King Carter, Joy Fisher, Wendy Hollis, Susan McMurray, Joyce Parker, Evelyn Portis, Stanley Sandell, Pamela Watkins
Students – Robert Cox
Minutes of the May 18, 2005 meeting were presented to those in attendance. This meeting was conducted as an opportunity for informal discussion, due to the fact that there was no quorum.
The College planning calendar deadlines were reviewed. All course outlines will be updated by 9/30/05. Lauren McKenzie prefers that outlines be submitted in the electronic format, with the web page serving as the repository. He maintains a spreadsheet noting the updated version dates.
Q-Don’t the outlines need original signatures?
A-The only documents requiring signatures are those going to the District. NEVER should the signed version be removed from the files or borrowed.
Q-Can individuals have their outlines placed on the web?
A-Only the Curriculum Committee chair is authorized to place course outlines on the web.
Social Science outlines were apparently delivered in June to Mr. McKenzie, with copies to Nancy Carson and Luis Rosas. Mr. McKenzie requested another set.
Folders for Program Review are due 12/22/05. Unit Plans will be the end result of the Program Review. As plans are continually changing as needs change, they should be updated as often as necessary. The official documents are to be turned in to the Office of Academic Affairs, where they will be held under lock and key. Copies can be requested when necessary.
Mrs. Carson announced that the clerical position in her office will become vacant as Debbie Magurn has accepted the Sr. Personnel Clerk position in Personnel. A replacement will be sought immediately.
The AASCCPC has now been in place a full three years, working to move cluster plans into unit plans. Having put in all the effort and time through these years, now is the time to demonstrate a sincere attempt to do so. The first time experience may seem like a monumental activity; however, once accomplished it should become very easy to update and make changes.
Step 1. Make sue the units are being regularly updated: that is units regularly review, revoke or add activity forms and prioritize all forms they submit, indexed to college objectives.
Have updated Unit Plans. Reference activity forms. Every proposal should be backed up. Q-Building materials will work well for this.
Step 2. Meanwhile, the committee is weighting its planning criteria, proposing activities of its own for unit plans, and making sure its members are familiar with the views of each unit on its unit plan.
Within Unit Plans list activities units are proposing. List the criteria used to judge. WSCH demonstrates student needs and demands. The Academic Cluster (AASCCPC) may come up with something of its own, something which does not emanates from the unit plans, for example: LACCD requests 10% growth. Never hurry so that the program is rushed without due discussion/consideration. ASO officers change annually and issues can change dramatically from year to year, semester to semester.
Step 3. At the point shown on the planning calendar, all activity forms are divided among committee members to be taken back to their constituencies for discussion, as a result of which members make their preliminary ratings.
Make it a goal to increase the level of familiarity with others unit plans.
Step 4. The committee discusses these preliminary ratings, and guided by the final numbers, ranks priorities by consensus.
Finally, rank. Each unit does a preliminary, perhaps bringing in their top 10 rankings, to serve as a guide. Discussion and dialog are an important part of the ranking process. Reach consensus. Reminder: rankings are preliminary not final.
Are members willing to meet the first week of September to review ratings and weight them? In October, Unit representatives could explain and share their priorities. This would help to identify items for the ballot. Next, after getting the ballot, representatives would need to go back to the division, and at a division meeting familiarize everyone else with this information. At a December meeting, the representatives would come back with their tabulations.