Academic Affairs Cluster

LOS ANGELES HARBOR COLLEGE

OFFICE OF ACADEMIC AFFAIRS

 

JOINT MEETING OF

ACADEMIC AFFAIRS COMMITTEE OF CPC WITH

D I V I S I ON C O U N C I L

 

MINUTES

August 4, 2010

 

PRESENT: Dr. Kristi Blackburn, Joy Fisher, Dr. David Humphreys, Lora Lane, Marian Locascio, Lauren McKenzie, Susan McMurray, Bobby McNeel, Carla Muldoon, Juanita Naranjo, Joyce Parker, Dr. Robert Richards, Luis Rosas,

Dr. Stanley Sandell, James Stanbery, Mark Wood, Lynn Yamakawa, Brad Young

 

GUESTS: Marvin Martinez

 

ADOPTION OF AGENDA

The agenda for today’s meeting was adopted as presented.

 

INTRODUCTION OF INCOMING PRESIDENT, MARVIN MARTINEZ

Mr. Martinez expressed his thanks to all who have made him feel welcomed since his arrival at Harbor. He went on to say that he has quickly realized that this is a campus that has a lot of great things going on: we are in a great community with close proximity to the port, we have an excellent faculty, and our accreditation is going well. Mr. Martinez noted that one of the big issues facing the college is the budget deficit. It has always been known that there is enough money at the District. At a recent meeting of the District Budget Committee, it was announced that the District has the biggest year-end balance in its history, $72 million. The problem is how to allocate it. Mr. Martinez stated that his goal is to create an environment here on campus where innovation, partnership and collaboration will happen. This will help to create a strategic vision that really fits the college and puts us into this century well ahead of what we should be doing in terms of supporting the community.

 

 

MINUTES

The minutes for the meeting of May 19 were approved as presented.

 

ANNOUNCEMENTS

Lora Lane recently received a prestigious statewide award for her work in SLO and assessment development, an important distinction for her and for the college.

 

 

ACCREDITATION 2012

Copies of the Proposed Timeline for Completion of Self-Study were distributed and discussed. Luis Rosas noted that this timeline, as developed by the accreditation co-chairs, represents activities that must be completed by March 2012 when we have the ACCJC site visit. Mr. Rosas went on to say that this next year has to be the year of performance. We really have to help those working with program review and SLO’s to get them all in place, get them up on the website visible to the accreditation team and put our best foot forward. Right now we are on schedule.

 

 

ACADEMIC MATTERS—COURSE OUTLINES, SENIORITY LISTS AND ENROLLMENT PLANNING

Dr. Humphreys stated that it is clear to him that this next year is going to be very busy, especially in making sure that our unit plans are done appropriately and our program reviews are completed. 2/3 of the divisions are on schedule at this point and we have another 1/3 to go. We also have to make sure SLO assessments are on track.

 

Course outlines – Copies of Curriculum Update Process 2010 were distributed and discussed. Approximately one year ago we started processing course outlines through the K-drive, the ECD and assessment web site. Unfortunately, their content is not mutually consistent. The most important site is the ECD (Electronic Curriculum Development site)on which many of our courses don’t show. One of the reasons why that matters to us is that this is where the accreditors are going to be able to take a look at our curriculum. Dr. Humphreys asked the chairs to go on to the ECD site and review the courses that are listed and see what courses need to be archived or updated. This can be done directly. Lauren McKenzie noted that ECD completion is only at about 20 percent now and needs to be 100 percent.

 

Program Review – Dr. Humphreys emphasized that we also need to be on track with the program review schedule. Vocational programs have to be done every two years and the sixth year is a comprehensive program review. We are moving toward an online program review application. A quasi-workable application is already up and running.

 

Faculty Evaluations - We especially need to be careful about making sure that every division has fulfilled its contractual obligations relative to evaluation. The contract specifies when evaluations are due and how to do them. Many faculty do not realize that all evaluations are completed in the fall. Chairs were asked to follow up on procedures and deadlines as set by the contract. Faculty being evaluated should be notified immediately in the first part of the semester. Dr. Humphreys and Dr. Kristi Blackburn are contractually obligated to be a part of any comprehensive teams.

 

Accreditation - Dr. Kristi Blackburn reviewed with committee members discussions that were held back in May regarding accreditation guidelines for the college catalog and schedule of classes. One of the things that we have been asked to do is to start putting our planned offerings for the future on line and make available to students. Soon after the school year begins, Dr. Blackburn will have a template available for chairs to use to input the number of sections they plan to offer and we will try to forecast what the schedule is going to look like just in terms of offerings over the next three to four years. This will enable students to better plan their academic careers. Dr. Blackburn also thanked the chairs along with Lori Minor for their hard work and cooperation in getting the new college catalog completed on time.

 

Seniority Lists - Mr. Rosas reminded the chairs about the importance of keeping seniority lists up to date. If corrections are made, chairs were asked to forward updated lists to the Office of Academic Affairs.

 

Assessment - Dr. Humphreys stated that he recently attended a `committee meeting of the board where he reported on our progress in meeting our obligation on SLO assessment. The numbers are encouraging to some extent but they are far from where we need to be. He then went on to emphasize how important it is that we get close to sustainability in time for the accreditation visit in 2012. Los Angeles Trade Technical College received a letter which states that “the commission expects that institutions meet standards that require identification and assessment of student learning outcomes and the use of assessment data to plan and implement improvements to educational quality by Fall 2012. The commission hereby reminds Los Angeles Trade Technical College that it must be prepared to demonstrate that it meets these standards by Fall 2012.” They are not asking for “in progress.” They are asking the college to demonstrate that it meets these standards.

 

 

ADJOURNMENT

The meeting was adjourned at 3:10 p.m.