Academic Affairs Cluster

ACADEMIC AFFAIRS COMMITTEE OF CPC

M I N U T E S

April 9, 2008

2:30 p.m.

President’s Conference Room

ATTENDANCE

PRESENT

Administration

Dr. Kristi Blackburn, Dr. David Humphreys, Bobby McNeel, Luis Rosas

Faculty

Carmen Carrillo, Sally Fasteau, Joy Fisher, Evelyn Lum, Lauren McKenzie, Joyce Parker, Stan Sandell, June Smith, Jim Stanbery, Mark Wood, Bradley Young

Students

Liz Anceno, Omar Patel, Rachael Richards, Caitlin Gardner, Ninel Montes

CALL TO ORDER

Luis Rosas called the meeting to order at 2:40 p.m. in the President’s Conference Room.

I. ADOPTION OF AGENDA

The agenda was accepted with the following alteration: Item IIId. will be addressed before Item IIIa.

II. ADOPTION OF MINUTES

The minutes for the meeting of March 19, 2008 were accepted as presented.

III. EDUCATIONAL MASTER PLAN UPDATE

Members of the committee reviewed and discussed a draft of the Educational Master Plan Update Proposal. Jim Stanbery began the discussion by stating that affected parties had been consulted in the preparation of the draft, and when we have fully implemented our planning process, we will have a complete successor to the 1996 Educational Master Plan, for which we are presently being asked for this update. The update is supposed to be four or five pages and cover four different areas. Because final action will not be taken on this document until April 28, we would welcome, either at the Senate meeting next week or anytime in between, whatever further input any one on campus would like to provide.

Some of the points covered in the document include the following:

In the 2006 self-study we said that we were planning to grow to about 12,000

students by 2010. Our building program is designed to accommodate that many

students. It is also the enrollment level at which it is projected that we would be financially self-sustaining. In spite of budget constraints, Dr. Richards has projected that we will approach the 12,000 mark even if we are doing it with fewer sections The district is particularly interested in two kinds of programs: basic skills and occupational related programs. Dr. Richards stated that the idea is as long as area economic conditions continue to spiral down ward, our enrollment will continue to spiral upward. This has been the history of this college, our District and the history of higher education in California. It is based upon taking the maximum growth percentage from this spring, which is 9 percent, and assuming that over the next three years we are going to do the same. The problem for us is that after 2010 major trends impacting our enrollment begin to turn against us. The number of high school seniors will peak in this service area in 2010 and then begin to decline. Not only will the percentage of the population between ages 5 and 19 decline, the absolute number

will go down. Of all the age groups up to 49, only the next two, 20-24 and 25-29, of which we have substantial numbers of students, are projected to grow in size. The next point then is what Harbor College should be doing to serve these basic skills concerns as well as addressing student success concerns in different areas. For initiatives in the field of student success, there is an Essential Skills committee here at the college that has developed a report now in the process of going downtown. The gist of that report is contained in the main body of the document and the whole report is in the appendix. By consensus of the committee, it was agreed that the draft of the Educational Master Plan update be presented with appropriate modifications at the next meeting of the Academic Senate, with the final text to be adopted at the CPC meeting of April 28.

III. ACTUAL IMPLEMENTATION OF CLUSTER PLANNING PROCESS

a. Review of unit plans submitted for April 2 deadline

Dr. Humphreys thanked those chairs who have submitted their completed unit plans and then proceeded to go over some of the pertinent points in the unit plan process. The Executive Summary is for summarizing the year. The activities section is for the specifics to be accomplished this year including grant proposals to be written, new courses or programs or viability studies in priority order.

Technology implications is the section where desired new software should be taken to IT and say here is what I am proposing to use for software, what is going to be the impact on the network? Is it able to support it? Do I have enough technical support to troubleshoot it when you install it?

Other supporting documentation is the section where projected WSCH or other hard data supporting your proposals should be referenced.

Dr. Humphreys will review what has been submitted and provide feedback

where ever he can. It was strongly emphasized that time is of the essence in getting all unit plans completed so that we can begin to format the cluster plan.

It was agreed that agenda items III a, b and c would be carried over to the next meeting where the committee can see all of the unit plans and

then discuss how we merge the priorities from theunit plans into a cluster plan.

d. Motion to CPC recommending special CPC meeting April 14 to adopt

CPC 2008 timetable for establishing

1. implementation of yearly planning calendar

2. congruence between district and college strategic plans

3. process for merging cluster priorities into college priorities

Jim Stanbery stated that if we are going to emerge from this academic

year with any kind of college-wide plan, it seems that at least two CPC meetings in May might be advisable for CPC to give some thought to the extent to which it is ready to adopt a timetable for completing a college-wide plan and begin discussing a procedure just as the Academic Affairs Committee of CPC has to do. For all of the clusters, the criteria by which we do our prioritization should be the goals in the college strategic plan. There are other dimensions of the planning process spelled out in the manual that now should be abided by and CPC should be spending at least part of its agenda every single meeting confronting this.

There is a report card from the DPC that list every aspect of the district strategic plan and asks every college to indicate the extent to which it is acting on or not acting on these items. It was recommended that the V.P.’s review the report card and share the result with CPC on April 28.

The committee will hold a special, two-hour, single-item-agenda meeting on April 16 to discuss a rubric for merging unit priorities into cluster priorities, actually doing so on April 30.

IV. ITEMS FROM THE FLOOR

No items from the floor.

V. ADJOURNMENT